Title
MRO Supplies: Industrial, Plumbing, Electrical & HVAC Contract- COOP 25-0042 Request for Award (Ordinance S-52914) - Citywide
Description
Request to authorize the City Manager, or his designee, to enter into a contract with Lighting Unlimited, Incorporated, using the State of Arizona cooperative Contract CTR074552, to provide essential maintenance, repair, and operational supplies for citywide use. Further request to authorize the City Controller to disburse all funds related to this item. No additional funds are needed; request to continue using Ordinance S-52055.
Report
Summary
Maintenance, Repair, and Operational (MRO) supplies contracts are a critical component of the City's various department operations. They support daily operations across industrial, building, plumbing, electrical and HVAC systems. This request proposes adding this new agreement to the current COOP 25-0042 MRO contracts to continue supporting high-demand, citywide needs. The primary departments using the contract are the Street Transportation, Phoenix Convention Center, and Fire departments.
Procurement Information
In accordance with Administrative Regulation 3.10, standard competition was waived as a result of an approved Determination Memo based on the following reason: Special Circumstances Alternative Competition. The State of Arizona Facility and Building Supplies contracts were awarded using a competitive process consistent with the City's procurement processes set forth in the Phoenix City Code, Chapter 43. Adoption of this contract supports diverse operational requirements, such as Arizona Department of Transportation and pathway lighting, Symphony Hall and Herberger Theater needs and maintenance across 60 Fire Stations and 21 administrative Fire buildings.
Contract Term
The contract will begin on or about May 15, 2026, and continue through December 31, 2029, with a one-year option to extend.
Financial Impact
The aggregate value of the MRO Supplies contracts will not exceed $32,000,000 for the five-year contract term. Funding is available in the various departments' budgets.
Concurrence/Previous Council Action
The City Council previously reviewed this request:
- MRO Supplies - Industrial, Plumbing, Electrical and HVAC Contract; Contracts 163852, 163727, 163905, 163726, and 164889 (Ordinance S-52055) on June 18, 2025.
Department
Responsible Department
This item is submitted by City Manager Ed Zuercher and the Finance Department.