Title
Pinnacle PCX Instruments and Maintenance Agreement - RFA-2223-WES-464 (Ordinance S-49769)
Description
Request to authorize the City Manager, or his designee, to enter into an agreement with Pickering Laboratories, Inc., to provide Pinnacle PCX Instruments and Maintenance for Water Services Department. Further request to authorize the City Controller to disburse all funds related to this item. The total value of the agreement will not exceed $200,000.
Report
Summary
The agreement will provide Water Services the ability to purchase Pinnacle PCX Instruments as well as provide preventative maintenance, parts and labor. The units are used in the analysis of glyphosate by the Environmental Protection Agency (EPA) as required by the Clean Water Act and Safe Drinking Water Act. Maintenance services are necessary to ensure proper operation of the units and ongoing analysis of drinking water samples to ensure compliance with environmental laws and regulations.
Procurement Information
In accordance with Administrative Regulation 3.10, standard competition was waived as a result of an approved determination memo due to special circumstances being without competition, as there exists a lack of available qualified products, which makes a competitive selection process impracticable, unnecessary, or contrary to the public interest.
Contract Term
The contract will begin on or about July 1, 2023, for a five-year term with no options to extend.
Financial Impact
The aggregate contract value will not exceed $200,000 for the five-year aggregate term. Funding is available in the Water Services Department operating budget.
Department
Responsible Department
This item is submitted by Deputy City Manager Ginger Spencer and the Water Services Department.