Title
Painting Services - Requirements Contract - IFB 20-FMD-001 (Ordinance S-45690)
Description
Request to authorize the City Manager, or his designee, to enter into contract with Pro Tech Painting, LLC, Simpson Walker Contracting Corporation, and A & H Painting, Inc. to provide interior and exterior painting services on an as-needed basis. The total aggregate amount is $2,225,000 over the life of the contracts. Further request authorization for the City Controller to disburse all funds related to this item.
Report
Summary
The contractor will provide interior and exterior painting services for commercial, industrial and limited residential City-owned properties. New paint is essential to protect City infrastructure from deterioration, corrosion, decay, water damage, insects and weather elements. Along with extending longevity of building materials, new paint adds to the overall appearance of the properties. The contract will support multiple City departments including the Water Services, Parks and Recreation and Public Works departments.
Procurement Information
Invitation for Bid (IFB) 20-FMD-001 was conducted in accordance with Administrative Regulation 3.10. There were 11 offers received by Public Works Procurement Services on March 13, 2019. The offers were evaluated based on price, responsiveness to all specifications, terms and conditions, and responsibility to provide the required services. The offers submitted by Pro Tech Painting, LLC, Simpson Walker Contracting Corporation, and A & H Painting, Inc. were deemed to be fair and reasonable based on the market and previous contract pricing.
Contract Term
The initial one year term shall begin on or about July 1, 2019, with four options to extend in increments of up to one year, for a total contract option term of five years.
Financial Impact
This contract will have a $445,000 estimated annual expenditure, with a total aggregate amount of $2,225,000 over the life of the contract. Funds are available in the Parks and Recreation, Water Services and Public Works departments' budgets.
Department
Responsible Department
This item is submitted by Deputy City Manager Karen Peters and the Public Works Department.