Title
PowerDMS Contract - RFA-25-0722 - Request for Award (Ordinance S-52511) - Citywide
Description
Request to authorize the City Manager, or his designee, to enter into a contract with PowerDMS, Inc. to continue the use of PowerReady and PowerDMS for the Phoenix Police Department. Further request an exception to the indemnity and assumption of liability provisions of Phoenix City Code Section 42-18. Further request to authorize the City Controller to disburse all funds related to this item. The total value of the contract will not exceed $1,021,526.
Report
Summary
This contract will provide PowerReady and PowerDMS. PowerReady is a training management platform for public safety agencies designed to streamline police recruit and officer training. It automates documentation, tracks progress with real-time dashboards and integrates training with policies and key documents.
PowerDMS is a cloud-based system that manages the Phoenix Police Department's policies and accreditation. It distributes updates to staff and includes a public-facing feature to share policy changes with the community.
This item has been reviewed and approved by the Information Technology Services Department.
Procurement Information
In accordance with Administrative Regulation 3.10, standard competition was waived as a result of an approved Determination Memo based on the following reason: Special Circumstances Without Competition. Research was conducted by the Phoenix Police Department, and it was determined that PowerDMS, Inc., is the exclusive provider of the PowerDMS public safety workforce platform. Although there are alternative platforms available, continued use of PowerDMS is essential. PowerDMS is already fully implemented and serves as the department's central system for housing all policies, operation orders, Arizona Law Enforcement Accreditation Program standards, and other essential documents. It is also the platform required to maintain national accreditation standards. In addition, PowerFTO (PowerReady) has been the foundation of PD's FTO program for several years and integral to ensuring consistency, documentation accuracy, and training continuity. Continued use of this platform is necessary to support standardized field training, maintain compliance, and uphold both officer and public safety.
Contract Term
The contract will begin on or about January 1, 2026, for a five-year term with no options to extend the term.
Financial Impact
The aggregate contract value will not exceed $1,021,526 for the five-year term. Funding is available in the Police Department's operating budget.
Department
Responsible Department
This item is submitted by Assistant City Manager Lori Bays and the Police Department.