Title
Landscaping Services - Senior and Public Housing Facilities (Ordinance S-46481)
Description
Request to authorize the City Manager, or his designee, to enter into a contract with AME Landscape Companies to provide landscaping services at the Housing Department senior and public housing facilities. Further request authorization for the City Controller to disburse all funds related to this item. The aggregate contract value will not exceed $1.2 million. There is no impact to the General Fund.
Report
Summary
Contractor will provide regular grounds and landscape maintenance for the senior and City-owned housing properties located throughout the city. All work will be carried out in accordance with the technical specifications in a pleasing appearance for residences and as directed by City personnel. All work will comply with Arizona Landscape Contractors Association, National Association of Landscape Professionals, American Nursery Association and City's regulations.
Procurement Information
RFP FY20-086-03 was conducted in accordance with Administrative Regulation 3.10. There were two offers received by the Housing Management Services Division on Jan. 29, 2020.
The proposals were scored by a three member evaluation committee based on the following criteria (1,000 points possible):
- Organization Experience and Capacity: 300 points
- Specifications and Type of Services at each location: 250 points
- Cost of Service: 250 points
- Quality Control: 200 points
The two proposers and their scores are as follows:
AME Landscape Companies
Score: 920
Annual Cost: $211,158
Artistic Land Management, Inc.
Score: 803
Annual Cost: $265,584
The Housing Department Director recommends that the offer from AME Landscape Companies be accepted as the highest scored, responsive and responsible offer that is most advantageous to the City.
Contract Term
The five-year contract term will begin on or about May 1, 2020 and end on April 30, 2025, with no options to extend.
Financial Impact
The aggregate contract value will not exceed $1.2 million (including applicable taxes). This contract is funded with U.S. Department of Housing and Urban Development (HUD) funds. There is no impact to the General Fund.
Department
Responsible Department
This item is submitted by Deputy City Manager Mario Paniagua and the Housing Department.