Title
Planning and Development Department Residential and Commercial Building Field Inspection - On-Call Services Amendment (Ordinance S-50777)
Description
Request to authorize the City Manager, or his designee, to execute amendments to Agreements 156158 with Bureau Veritas North America, Inc., 156159 with Consultant Engineering, Inc., 156160 with OnSite Engineering, P.L.C., 156161 with SafeBuilt Arizona, LLC, 156162 with Shums Coda Associates, Inc., and 156163 with Willdan Engineering, Inc. to provide additional Planning and Development Department Residential and Commercial Building Field Inspection On-Call Services. Further request to authorize execution of amendments to the agreements as necessary within the Council-approved expenditure authority as provided below, and for the City Controller to disburse all funds related to this item. The additional fee for services included in this amendment will not exceed an aggregate value of $715,000.
Report
Summary
The purpose of this project is to provide on-call residential and commercial building field inspection services on an as-needed basis that include, but are not limited to: inspections of new construction, alterations, and repairs submitted by commercial and residential property owners for compliance with the Phoenix Building Construction and Fire Codes.
These amendments are necessary because development activity in the City of Phoenix has continued to increase over the past year and the local economy continues to attract private investment. To maintain customer service levels in inspections, the Planning and Development Department (PDD) proposes an increase in several areas to add peak inspections capacity. These amendments will provide additional funds to the agreement.
Contract Term
The term of each agreement will remain unchanged. Work scope identified and incorporated into the agreement prior to the end of the term may be agreed to by the parties, and work may extend past the termination of the agreement. No additional changes may be executed after the end of the term.
Financial Impact
- The initial agreement for each of the consultants for the PDD Residential and Commercial Building Field Inspection On-Call Services was authorized for an aggregate fee not to exceed $3 million, including all subconsultant and reimbursable costs.
- Amendment 1 for the consultants increased the aggregate authorization by an additional $1 million, for a new aggregate total amount not to exceed $4 million, including all subconsultant and reimbursable costs.
- Amendment 2 for the consultants increased the aggregate authorization by $1.5 million, for a new aggregate total amount not to exceed $5.5 million, including all subconsultant and reimbursable costs.
- These amendments will increase the aggregate authorization by an additional $715,000, for a new aggregate total amount not to exceed $6,215,000, including all subconsultant and reimbursable costs.
Funding for these amendments is available in the Planning and Development Department's Operating budget. The Budget and Research Department will separately review and approve funding availability prior to the execution of any amendments. Payments may be made up to agreement limits for all rendered agreement services, which may extend past the agreement termination.
Concurrence/Previous Council Action
The City Council approved:
- PDD Residential and Commercial Building Field Inspection On-Call Services Agreements 156158, 156159, 156160, 156161, 156162 and 156163 (Ordinance S-48518) on April 20, 2022;
- PDD Residential and Commercial Building Field Inspection On-Call Services Amendment for Agreements 156158, 156159, 156160, 156161, 156162 and 156163 (Ordinance S-50096) on Aug. 28, 2023; and
- PDD Residential and Commercial Building Field Inspection On-Call Services Amendment for Agreements 156158, 156159, 156160, 156161, 156162 and 156163 (Ordinance S-50558) on Feb. 7, 2024.
Department
Responsible Department
This item is submitted by Deputy City Manager Alan Stephenson, the Planning and Development Department, and the City Engineer.