Title
Drought Resiliency Groundwater Program - Engineering Services - WS85010030, WS85010054, WS85010059, WS85400007 (Ordinance S-50240)
Description
Request to authorize the City Manager, or his designee, to enter into an agreement with Wilson Engineers, LLC to provide Engineering Services that include planning, design, construction administration and inspection, system evaluation, and plan updates for the Drought Resiliency Groundwater project. Further request to authorize execution of amendments to the agreement as necessary within the Council-approved expenditure authority as provided below, and for the City Controller to disburse all funds related to this item. The fee for services will not exceed $20 million.
Additionally, request to authorize the City Manager, or his designee, to take all action as may be necessary or appropriate and to execute all design and construction agreements, licenses, permits, and requests for utility services related to the development, design and construction of the project. Such utility services include, but are not limited to: electrical, water, sewer, natural gas, telecommunication, cable television, railroads and other modes of transportation. Further request the City Council to grant an exception to Phoenix City Code 42-20 to authorize inclusion in the documents pertaining to this transaction of indemnification and assumption of liability provisions that otherwise should be prohibited by Phoenix City Code 42-18. This authorization excludes any transaction involving an interest in real property.
Summary
The purpose of this project is to provide engineering services for the installation of up to six new production wells and potentially rehabilitate or re-drill up to four existing inactive production wells. The new wells will be used to augment the City's potable water resources during time of long-term water shortages, emergency outages, and meeting potable system demand balancing.
Wilson Engineers, LLC's services include, but are not limited to: assisting the City with siting of the new production wells, providing assistance and coordination with Water Services staff and other consultants and contractors as required for the drilling of boreholes and test wells at the candidate sites, providing assessments and recommendations of select inactive wells to evaluate potential rehabilitation and reactivation, and coordinating with City Water Resources staff and the Arizona Department of Water Resources on permitting of the new sites.
Procurement Information
The selection was made using a qualifications-based selection process set forth in section 34-603 of the Arizona Revised Statutes (A.R.S.). In accordance with A.R.S. section 34-603(H), the City may not publicly release information on proposals received or the scoring results until an agreement is awarded. Five firms submitted proposals and are listed below.
Selected Firm
Rank 1: Wilson Engineers, LLC
Additional Proposers
Rank 2: Carollo Engineers, Inc.
Rank 3: Hazen and Sawyer, P.C.
Rank 4: Brown and Caldwell, Inc.
Rank 5: Black & Veatch Corporation
Contract Term
The term of the agreement is five years from the issuance of the Notice to Proceed. Work scope identified and incorporated into the agreement prior to the end of the term may be agreed to by the parties, and work may extend past the termination of the agreement. No additional changes may be executed after the end of the term.
Financial Impact
The agreement value for Wilson Engineers, LLC will not exceed $20 million, including all subconsultant and reimbursable costs.
Funding is available in the Water Services Department's Capital Improvement Program budget. The Budget and Research Department will separately review and approve funding availability prior to execution of any amendments. Payments may be made up to agreement limits for all rendered agreement services, which may extend past the agreement termination.
Department
Responsible Department
This item is submitted by Deputy City Managers Ginger Spencer and Alan Stephenson, the Water Services Department and the City Engineer.