Title
SR85 Water Systems Operation and Maintenance Service - RFP 21-SW-001 - Requirements Contract (Ordinance S-46434)
Description
Request to authorize the City Manager, or his designee, to enter into a contract with GHD Services, Inc. to provide water system operation and maintenance services for the Arizona State Route 85 (SR85) Landfill in an amount not to exceed $275,000 over the life of the contract. Further request authorization for the City Controller to disburse all funds related to this item.
Report
Summary
Arizona Department of Environmental Quality (ADEQ) requires compliance with the State of Arizona Administrative Code (AAC) Title 18 Chapter 5. Therefore, the City requires the services of a certified water treatment system operator to operate and maintain the SR85 Landfill public water systems for the landfill administration offices and industrial building. Services include operating the water treatment plants and providing maintenance, repair and update work to the water treatment plants and related equipment. Although located in Buckeye, Ariz., municipal water services are not available in the area.
Procurement Information
Request for Proposal (RFP) 21-SW-001 was conducted in accordance with Administrative Regulation 3.10. Two offers were received by the Public Works Department on Nov. 13, 2019. The evaluation committee consisted of City staff from the Public Works and Water Services Departments. The offers were evaluated based on the following criteria: Proposer Qualifications and Experience (400 points), Staff Experience and Qualifications (225 points), Method of Approach (175 points), Certificates & Licenses (100 points), Rate Schedule (100 points).
GHD Services, Inc: 924 points
Matrix New World Engineering, Land Surveying and Landscape Architecture: 895 points
Public Works recommends that the offer from GHD Services, Inc. be accepted as the highest scored, responsive and responsible offeror.
Contract Term
The initial contract term is for one year beginning on or about July 1, 2020. Provisions of the contract may include an option to extend the term up to four years, to be taken in one-year increments, which may be exercised by the City Manager or designee.
Financial Impact
The total amount will not exceed $275,000 for the term of the contract including option years with an estimated annual expenditure of $55,000. Funds are available in the Public Works Department's budget.
Location
SR85 Landfill, 28633 W. Patterson Road, Buckeye, Ariz.
Council District: Out of City
Department
Responsible Department
This item is submitted by Deputy City Manager Karen Peters and the Public Works Department.