Title
IT Research and Advisory Services - State of Arizona Cooperative Contract for Planning and Development System - ADSPO14-085123 (Ordinance S-43759)
Description
Request to authorize the City Manager, or his designee, to access the State of Arizona Cooperative Contract ADSPO14-085123 and enter into a contract with Gartner, Inc., to conduct an evaluation for replacement or upgrade of the Planning and Development business application. Further request authorization for the City Controller to disburse all funds related to this item.
Report
Summary
Gartner, Inc. is an industry-leader in providing IT consulting and advisory services. This contract is for professional consulting services for the Planning and Development Department to complete an evaluation for the replacement or upgrade of its business application, KIVA. The consulting services include assessing solution alternatives, identifying risks, developing detailed business and technical requirements for a possible Request for Proposal, and managing the vendor selection. Utilizing an objective, third-party advisory service to provide this analysis is important to help ensure a successful upgrade or replacement of this critical system, which supports Plan Review, Permitting, Zoning, Historic Preservation and Inspections. KIVA is the Planning and Development Department's primary business application, essential to delivery of the department's core services, which include providing services to more than 111,000 customers in the City Hall Development Center, issuing more than 42,000 permits, and completing more than 200,000 inspections. The importance of this application requires that effective, objective planning be done before initiating a replacement or upgrade project.
This item has been reviewed and approved by the Information Technology Services Department.
Procurement Information
In accordance with Administrative Regulation 3.10, a participating agreement is required when the City uses a cooperative agreement from another public agency. The contract was awarded through a competitive process consistent with the City's procurement processes, as set forth in the Phoenix City Code, Chapter 43. Utilization of cooperative agreements allows the City to benefit from national government pricing and volume discounts. The State of Arizona covers IT research and advisory services and was awarded on Dec. 5, 2014.
The Deputy Finance Director recommends that City Council approve an exception to the limitation of liability provision in the City Code 42-18 (A) and (B) to reflect the liability will be no more than three times the contract value.
Contract Term
The contract term shall begin on or about June 28, 2017 and end on Dec. 7, 2019.
Financial Impact
The aggregate contract value will not exceed $450,000.
Department
Responsible Department
This item is submitted by Deputy City Manager Mario Paniagua and the Planning and Development Department.