Title
Automated Vehicle Identification System Software Maintenance Contract - RFA 24-0361 Request for Award (Ordinance S-51249)
Description
Request to authorize the City Manager, or his designee, to enter into a contract with GateKeeper Systems to provide software maintenance and support of the City's Automated Vehicle Identification (AVI) system for the Aviation Department. Further request to authorize the City Controller to disburse all funds related to this item. The total value of the contract will be up to $797,100.
Report
Summary
Gatekeeper Systems, Inc. provides the necessary maintenance and technical support of the software to operate and maintain the AVI system as part of the Ground Transportation Management System (GTMS) at Phoenix Sky Harbor International Airport (PHX). The AVI system manages companies, drivers, and the movement of vehicles permitted for commercial activity at PHX. Gatekeeper's software provides multiple applications and services in support of GTMS, including company account, vehicle information, driver management, fleet management, advanced permitting, charge collections, activity reporting, trip and charge generation, a vehicle operator sub-system, a vendor website, and dispatching.
Gatekeeper Systems, Inc. is the sole manufacturer and service provider for its Commercial Vehicle Management System (CVMS) propriety software. This contract is necessary to maintain system licensing and warranties. The CVMS system software allows the Aviation Department to proactively monitor commercial vehicle movements around the Airport for accurate trip fee calculations and use the geofencing monitoring data to assess operator compliance.
This item has been reviewed and approved by the Information Technology Services Department.
Procurement Information
In accordance with Administrative Regulation 3.10, standard competition was waived as a result of an approved Determination Memo based on Special Circumstances Without Competition.
Contract Term
The contract will begin on or about October 1, 2024, for a three-year term with two one-year options to extend at the sole discretion of the Aviation Director for a total five-year term.
Financial Impact
The aggregate contract value for the new contract will be up to $797,100 for the total five-year contract term.
Funding is available in the Aviation Department Operating Budget.
Location
Phoenix Sky Harbor International Airport - 2485 E. Buckeye Road
Council District: 8
Department
Responsible Department
This item is submitted by Deputy City Manager Mario Paniagua and the Aviation Department.