Title
CNG Fueling Station Maintenance and Repair IFB 24-FSD-033 - Contract Recommendation (Ordinance S-50632)
Description
Request to authorize the City Manager, or his designee, to enter into a contract with Zeitenergy, LLC and Clean Energy Fuels Corp for compressed natural gas (CNG) fueling station inspections, maintenance, and repairs. Further request to authorize the City Controller to disburse all funds related to this item. These contracts will have a not to exceed value of $1,260,000.
Report
Summary
The Public Works Department is responsible for eight CNG compressors, four fast-fill dispensers and 286 time-fill (slow) dispensing stations. Due to the highly pressurized CNG systems, a third-party vendor is needed to inspect, maintain and repair this equipment. These contracts will provide weekly, monthly and annual inspections to note the general condition of the stations and conduct any maintenance and repairs necessary to keep them up and running.
Procurement Information
Invitation for Bid 24-FSD-033 was conducted in accordance with Administrative Regulation 3.10. The Public Works Department received two offers on Dec. 13, 2023.Two bids were received with both vendors bidding on all three groups: Group I - Inspection and Maintenance; Group II -Repair Services; Group III - Sample Parts. All Groups and line items had successful bids with both vendors being awarded.The grand total of all groups was used for evaluation purposes.
Zeitenergy, LLC: $279,891.00
Clean Energy Fuels Corp: $530,874.96
Contract Term
These contracts will begin on or about March 6, 2024 with a three-year initial term and two one-year options to extend, for a total contract term of five years.
Financial Impact
These contracts will have an estimated annual expenditure of $252,000 with a total value not to exceed $1,260,000.
Funding is available in the Public Works department budget.
Department
Responsible Department
This item is submitted by Deputy City Manager Mario Paniagua and the Public Works Department.