Title
Fuel Systems Service and Parts Contract IFB 24-FSD-014 - Request for Award (Ordinance S-50204)
Description
Request to authorize the City Manager, or his designee, to enter into separate contracts with Eaton Sales & Service, LLC, and Northwest Pump & Equipment Co., to provide fuel system maintenance, service, and parts for the Public Works Department. Further request to authorize the City Controller to disburse all funds related to this item. The total value of the contracts will not exceed $1,491,280.
Report
Summary
The contracts will provide the City of Phoenix access to multiple services and products to maintain fuel islands, perform certifications and inspections, and meet the petroleum maintenance needs of the City’s large fleet. The contracts will ensure refueling stations are maintained in the best operational conditions possible and are in compliance with county, state, and federal regulations. The City currently operates 85 fuel facilities with 67 underground storage tanks and 116 above-ground storage tanks. The City requires services of a contract to perform inspections of fuel systems with underground and above-ground fuel and other petroleum product tanks and testing to determine if the storage tanks and equipment are leaking or in need of repair.
Procurement Information
An Invitation for Bid 24-FSD-014 was conducted in accordance with City of Phoenix Administrative Regulation 3.10. Four groups were identified in the bid submittal, including one service group and three parts groups. Eaton Sales & Service, LLC bid on all four groups, and Northwest Pump & Equipment Co. bid on the three parts groups. The offers were evaluated based on price, responsiveness to specifications, and responsibility to provide the required goods and services. Both vendors are being recommended accordingly below:
Eaton Sales and Service:
Group I - $105,494
Group II - $13,742
Group III - $10,736
Group IV - $9,709
Northwest Pump and Equipment Co:
Group II - $16,375
Group III - $9,708.37
Group IV - $8,885.54
Contract Term
The contracts will begin on or about Oct. 4, 2023, for a three-year term with two one-year options to extend.
Financial Impact
The contract value will not exceed $1,491,280.
Funding is available in the Public Works Department's budget.
Department
Responsible Department
This item is submitted by Deputy City Manager Mario Paniagua and the Public Works Department.