Title
Van Buren Relief Sewer: 48th Street to Loop 202 - Design-Bid-Build Services - WS90500305 (Ordinance S-48742)
Description
Request to authorize the City Manager, or his designee, to accept T & T Construction, Inc. as the lowest-priced, responsive and responsible bidder and to enter into an agreement with T & T Construction, Inc. for Design-Bid-Build Services for the Van Buren Relief Sewer: 48th Street to Loop 202 project. Further request to authorize the City Controller to disburse all funds related to this item. The fee for services will not exceed $1,999,173.50.
Report
Summary
The purpose of this project is to provide a new gravity sewer main that will mitigate surcharging flows experienced within the existing gravity sewer line.
T & T Construction, Inc.’s services include, but are not limited to: installation of 1,900 linear feet of new 15-inch sanitary sewer line and installation of approximately 14 new sewer manholes.
Procurement Information
The selection was made using an Invitation for Bids procurement process set forth in Section 34-201 of the Arizona Revised Statutes. Three bids were received on April 19, 2022 and were sent to the Equal Opportunity Department for review to determine subcontractor eligibility and contractor responsiveness in demonstrating responsiveness to Small Business Enterprise program requirements.
The Opinion of Probable Cost and the two lowest responsive, responsible bidders are listed below:
Opinion of Probable Cost: $1,472,180.00
T & T Construction, Inc.: $1,999,173.50
Archer Western Construction, LLC: $3,495,590.00
Bidders who were deemed non-responsive are listed below, in alphabetical order:
Action Direct, LLC dba Redpoint Contracting
Although the bid exceeds the Engineer’s Estimate by more than 10 percent, it has been determined the bid represents a fair and reasonable price for the required work scope. Additionally, the bid award amount is within the total budget for this project.
The reason for the variance between the Opinion of Probable Cost and the lowest, responsive, responsible bid is related to fuel costs that impact many components of this project.
Contract Term
The term of the agreement is 180 calendar days from issuance of the Notice to Proceed. Work scope identified and incorporated into the agreement prior to the end of the term may be agreed to by the parties, and work may extend past the termination of the agreement. No additional changes may be executed after the end of the term.
Financial Impact
The agreement value for T & T Construction, Inc. will not exceed $1,999,173.50, including all subcontractor and reimbursable costs.
Funding is available in the Water Services Department's Capital Improvement Program budget. The Budget and Research Department will separately review and approve funding availability prior to execution of any amendments. Payments may be made up to agreement limits for all rendered agreement services, which may extend past the agreement termination.
Location
Van Buren Street from 48th Street to the Loop 202
Council District: 6
Department
Responsible Department
This item is submitted by Deputy City Managers Karen Peters and Mario Paniagua, the Water Services Department, and the City Engineer.