Title
Itron AMR Equipment, Software Support, Upgrades, and Maintenance - Amendment (Ordinance S-49501)
Description
Request to authorize the City Manager, or his designee, to execute an amendment to Agreement 147272 with Itron Inc., to provide additional time and funding. Further request to authorize the City Controller to disburse all funds related to this item. The additional expenditures included in this amendment will not exceed $3,376,050.
Report
Summary
The purpose of this amendment is to extend the term of the agreement for an additional two years to continue provision of all Itron Equipment, Software Support, Upgrades, and Maintenance on an as needed basis for the Water Meters Division while allowing the Water Services Department (WSD) time to develop a new agreement reflecting required technology updates and future equipment and software support.
The additional time and funds will allow Itron, Inc., to continue to provide ongoing maintenance and support for the WSD required Itron handheld devices, meter retrofit equipment and automated meter reading (AMR) software. The AMR software is critical for WSD to read over 400,000 water meters on a monthly basis. To keep Itron products in working order, hardware and software maintenance services are needed for equipment and software that exceeds the 12-month factory warranty period.
This amendment request has been reviewed and approved by the Information Technology Services Department.
Contract Term
The amendment will extend the end date of the agreement term from March 31, 2023 to March 31, 2025.
Financial Impact
The initial authorization for Itron AMR Equipment, Software Support, Upgrades, and Maintenance was for an expenditure not-to-exceed $7,958,000. An amendment increased the authorization for the agreement by $3,355,402. This amendment will increase the authorization for the agreement by an additional $3,376,050, for a new total not-to-exceed agreement value of $14,689,452.
Funding is available in the Water Services Department's Operating Budget.
Concurrence/Previous Council Action
The City Council approved:
- Itron AMR Equipment, Software Support, Upgrades, and Maintenance Agreement # 147272 (Ordinance S-44426) on April 4, 2018.
- Itron AMR Equipment, Software Support, Updates, and Maintenance Agreement # 147272 (Ordinance S-48218) on Jan. 5, 2022.
Department
Responsible Department
This item is submitted by Deputy City Manager Ginger Spencer and the Water Services Department.