Title
Chiller Maintenance and Repair Services IFB 24-FMD-038 - Request for Award (Ordinance S-50855)
Description
Request to authorize the City Manager, or his designee, to enter into contracts with Pueblo Mechanical & Controls, LLC and Mesa Energy Systems, Inc. dba Emcor Services Arizona to provide chiller maintenance and repair services. Further request authorization for the City Controller to disburse all funds related to this item. The total aggregate amount of contracts will not exceed $3,540,835.
Report
Summary
The purpose of the contracts is to provide chiller maintenance and repair services for the Public Works, Water Services, and the Phoenix Convention Center departments.
The work includes but is not limited to: conducting a full service annual inspection/maintenance program for the centrifugal, rotary screw, and absorption machines to ensure equipment and systems are operating at peak efficiency and optimal energy efficiency per the equipment manufacturer’s maintenance requirements for the systems, and repairs when required.
Procurement Information
Invitation for Bid 24-FMD-038 was conducted in accordance with Administrative Regulation 3.10. The Public Works Department, Procurement Section, received four bids, that were evaluated based on price and responsiveness to all specifications and responsibility to provide the required services. The bids submitted by Pueblo Mechanical & Controls, LLC and Mesa Energy Systems, Inc. dba Emcor Services Arizona were deemed fair and reasonable.
Selected Bidders:
- Pueblo Mechanical & Controls, LLC
- Mesa Energy Systems, Inc. dba Emcor Services Arizona
Other Bidders:
- Trane US, Inc.
- Sun Mechanical Contracting, Inc.
Contract Term
The initial two-year contract term shall begin on or about May 15, 2024, with three options to extend in increments of up to one year, for a total contract term of five years.
Financial Impact
The contracts will have a combined estimated annual expenditure of $708,167, with a total aggregate amount of $3,540,835 over the life of the contracts. Funds are available in the Public Works, Water Services, and Phoenix Convention Center departments' Operating budgets.
Department
Responsible Department
This item is submitted by Deputy City Managers Mario Paniagua, Ginger Spencer and John Chan, and the Public Works, Water Services and Phoenix Convention Center departments.