Title
Inspection Testing and Maintenance Report System for Fire and Life Safety Compliance - PPA Cooperative Contract RFP 1406 (Ordinance S-46120)
Description
Request to authorize the City Manager, or his designee, to allow the use of the Public Procurement Authority (PPA) cooperative contract 1406 with Brycer, LLC, for an inspection testing and maintenance reporting system for fire and life safety compliance. Average annual staffing costs to operate the program are estimated at approximately $825,149 for nine additional full-time positions. The Department also anticipates the need for eight new vehicles to support inspections and follow-up on deficiencies. The one-time cost for purchase of the eight new support vehicles is approximately $208,000 or $26,000/each with an annual operations and maintenance cost of $72,000 to maintain all vehicles. Anticipated revenue with the current proposed fee of $30 per life safety system submittal, could equate to approximately $683,200 annually, or $3,416,000 over the five-year term, once the program is fully implemented.
Report
Summary
Fire Prevention is the inspection, education, and enforcement division of the Phoenix Fire Department (PFD), providing life safety services through fire code enforcement. One major component of protecting Phoenix residents and businesses from a destructive fire or other life safety risks is the regular inspection, testing and maintenance of fire protection systems. It is estimated that more than 40,000 fire protection systems exist in Phoenix, and each one must be evaluated and maintained properly. The Fire Code, that is based on nationally accepted standards and has been codified by the Phoenix City Council, requires third party contractors to conduct these inspections and report life safety system deficiencies to Phoenix Fire Prevention for appropriate follow-up and enforcement. The Brycer inspection testing and maintenance reporting system will allow PFD to focus on the required follow-up of deficiencies that are reported by the third party contractors.
In accordance with Arizona Revised Statutes (A.R.S.) 9-499-15, PFD has completed the process of posting the proposed new fees associated with the administration of inspection, testing and maintenance requirements of the Phoenix Fire Code. The current proposed fee per fire life safety system inspection charged by Brycer will not exceed $30.
Procurement Information
In accordance with Administrative Regulation 3.10, a participating agreement is required when the City uses a cooperative agreement from another public agency. The contract was awarded through a competitive process consistent with the City's procurement process, as set forth in the Phoenix City Code, chapter 43. The use of the PPA cooperative contract will provide the City the deepest national discounts for these services.
Concurrence/Previous Council Action
This item was approved by the Public Safety and Justice Subcommittee on Oct. 9, 2019 by a vote of 3-0.
Contract Term
The contract term will begin on or about Dec. 1, 2019 and will expire on Nov. 30, 2024.
Financial Impact
Average annual staffing costs to operate the program are estimated at approximately $825,149 for nine additional full-time positions. The Department also anticipates the need for eight new vehicles to support inspections and follow-up on deficiencies. The one-time cost for purchase of the eight new support vehicles is approximately $208,000 or $26,000/each with an annual operations and maintenance cost of $72,000 to maintain all vehicles. Anticipated revenue with the current proposed fee of $30 per life safety system submittal, could equate to approximately $683,200 annually, or $3,416,000, over the five-year term, once the program is fully implemented.
Department
Responsible Department
This item is submitted by Assistant City Manager Milton Dohoney, Jr. and the Fire Department.