Title
OMNIA IT Solutions Products & Services Contracts - COOP 25-0594 Request for Award (Ordinance S-52186) - Citywide
Description
Request to authorize the City Manager, or his designee, to enter into contracts with CDW Government LLC and SHI International Corp. to provide information technology solutions, products and services for departments Citywide. Further request to authorize the City Controller to disburse all funds related to this item. The total value of the contracts will not exceed $125,000,000. Further request an exception to the indemnity and assumption of liability provisions of the Phoenix City Code, Section 42-18.
Report
Summary
These contracts will provide access to a wide range of information technology products and services, including personal computer systems, standard business workstations, high-end workstations, laptops and notebooks, network equipment, monitors, and other related items. In addition to offering cost savings through volume discounts, leveraging these contracts ensures streamlined publicly sourced acquisition of IT hardware and accessories.
These services are essential to ensure departments have timely and cost-effective access to the technology solutions needed to support daily operations, improve service delivery, and keep pace with evolving IT requirements.
This item has been reviewed and approved by the Information Technology Services Department.
Procurement Information
In accordance with Administrative Regulation 3.10, standard competition was waived as a result of an approved Determination Memo based on the following reason: Special Circumstances Alternative Competition. Central Procurement, in coordination with Information Technology Services, conducted research into available cooperative agreements at both the local and national levels. As a result of this analysis, it was determined that the cooperative contracts led by the City of Mesa in partnership with OMNIA Partners, Public Sector, specifically Contracts 2024056-01 and 2024056-02, most closely align with the City’s technology requirements. These contracts offer competitive pricing and access to essential IT products and services through a publicly sourced and competitively solicited process.
Contract Term
The contracts will begin on or about August 27, 2025, and will expire on July 1, 2028, with three two-year options to extend.
Financial Impact
The aggregate contract value will not exceed $125,000,000 for the aggregate term. Funding is available in various departments' operating budgets.
Department
Responsible Department
This item is submitted by City Manager Jeffrey Barton and the Finance Department.