Title
Water Service Line Replacement - Engineering Services - WS85504000 (Ordinance S-52450) - Citywide
Description
Request to authorize the City Manager, or his designee, to enter into an agreement with Tristar Engineering and Management, Inc. to provide Engineering Services that include minor design and construction administration and inspection services for the Water Service Line Replacement project. Further request to authorize execution of amendments to the agreement as necessary within the Council-approved expenditure authority as provided below, and for the City Controller to disburse all funds related to this item. The fee for services will not exceed $16 million.
Additionally, request to authorize the City Manager, or his designee, to take all action as may be necessary or appropriate and to execute all design and construction agreements, licenses, permits, and requests for utility services related to the development, design and construction of the project. Such utility services include, but are not limited to: electrical, water, sewer, natural gas, telecommunication, cable television, railroads and other modes of transportation. Further request the City Council to grant an exception to Phoenix City Code 42-20 to authorize inclusion in the documents pertaining to this transaction of indemnification and assumption of liability provisions that otherwise should be prohibited by Phoenix City Code 42-18. This authorization excludes any transaction involving an interest in real property.
Report
Summary
The purpose of this project is to provide minor design and construction administration and inspection services on an as needed basis for Water Service Department's Water Service Line Repair and Replacement Job Order Contract (JOC) program.
Tristar Engineering and Management, Inc.'s services include, but are not limited to: general project administration; construction inspections and service inspections; citywide inspections of four different JOCs replacing or repairing the City of Phoenix water service leaks; provide onsite inspector for each contractor crew; resident engineering services during construction; daily interaction with contractors to clarify job requirements; administration of contractor’s contract; decision making in the field regarding technical project issues; monitoring job progress; review and certification of progress payments and job orders; preparation of record of service repairs and/or record of drawings; public information and public relations services, and coordination with other City departments, governmental agencies and operations staff; daily update on the City of Phoenix web-based portal on work activity for the JOC; in daily communication with Water Engineering Project Manager; and some minor water main or water service design may be required.
Procurement Information
The selection was made using a qualifications-based selection process set forth in Section 34-603 of the Arizona Revised Statutes (A.R.S.). In accordance with A.R.S. Section 34-603(H), the City may not publicly release information on proposals received or the scoring results until an agreement is awarded. Six firms submitted proposals and are listed below:
Selected Firm
Rank 1: Tristar Engineering and Management, Inc.
Additional Proposers
Rank 2: Entellus, Inc.
Rank 3: Brown and Caldwell, Inc.
Rank 4: Wilson Engineers, LLC
Rank 5: Sunrise Engineering, LLC
Rank 6: Olsson, Inc.
Contract Term
The term of the agreement is five years from the issuance of the Notice to Proceed. Work scope identified and incorporated into the agreement prior to the end of the term may be agreed to by the parties, and work may extend past the termination of the agreement. No additional changes may be executed after the end of the term.
Financial Impact
The agreement value for Tristar Engineering and Management, Inc. will not exceed $16 million, including all subconsultants and reimbursables.
Funding is available in the Water Services Department's Capital Improvement Program budget. The Budget and Research Department will separately review and approve funding availability prior to execution of any amendments. Payments may be made up to agreement limits for all rendered agreement services, which may extend past the agreement termination.
Department
Responsible Department
This item is submitted by City Manager Ed Zuercher, Deputy City Manager Ginger Spencer, the Water Services Department, and the City Engineer.