Title
Purchase of New Mobitrac Tool and Replacement Parts - Requirements Contract Recommendation (Ordinance S-44302)
Description
Request to authorize the City Manager, or his designee, to enter into a contract with Mobitrac, USA, LLC, for purchase of a new Mobitrac amphibious machine and purchase of parts and specialized training for use and maintenance of the equipment. This contract will have an initial $127,691 estimated expenditure, with a total aggregate amount not to exceed $200,000 over the life of the contract. Further request authorization for the City Controller to disburse all funds related to this item.
Report
Summary
The Public Works Department will purchase a Mobitrac Amphibious Tool Carrier on behalf of the Water Services Department. This single-operator, self-propelled powered floating track vehicle will be used to maintain the Tres Rios Wetlands, located adjacent to the 91st Avenue Wastewater Treatment Plant. The vehicle’s wide array of quick-connect attachment tools allows it to cut and collect vegetation, excavate, dig, or dredge. It will enable staff to open up waterways, reduce mosquito breeding areas, control sediment, and dredge pond bottoms in areas that are currently inaccessible.
Procurement Information
In accordance with Administrative Regulation 3.10, normal competition was waived as the result of a Special Circumstances Determination Memo citing that there is only one source for this essential equipment.
Contract Term
This contract will begin on or about March 15, 2018, for a seven-year contract term. The unusual nature and origination of the machine from the manufacturer requires a longer than normal contract term for the repair of the unit.
Financial Impact
This contract will have an initial $127,691 estimated expenditure, with a total aggregate amount not to exceed $200,000 over the life of the contract. Funds are available in the Water Services Department's budget.
Location
The Tres Rios Wetlands is west of South 91st Avenue and south of West Broadway Road.
Council District: 7
Department
Responsible Department
This item is submitted by Deputy City Manager Karen Peters and the Public Works and Water Services departments.