Title
Background Screening Services RFP HR 22-008 - Request for Award (Ordinance S-50392)
Description
Request to authorize the City Manager, or his designee, to enter into a contract with Sterling Infosystems Inc., dba Sterling, for background screening services for employees and volunteers. Further authorize the City Controller to disburse all funds related to this item. The total value of the contract will not exceed $500,000.
Report
Summary
This contract is needed to perform background screening services for all City positions, which includes full and part-time employees and volunteers. Background screening services include the review of the following: Social Security Number (SSN), credit history, criminal history, sex-offender registries, national security watch lists, education verification, motor vehicle records, and social media presence. In addition to background screening services, the Contractor will also provide Form I-9 and E-Verify services through the Department of Homeland Security.
This item has been reviewed and approved by the Information Technology Services Department.
Procurement Information
A Request for Proposal procurement was processed in accordance with Administrative Regulation 3.10.
Six vendors submitted proposals deemed responsive and responsible. An evaluation committee of City staff evaluated those offers based on the following criteria with a maximum possible point total of 1,000:
- Qualifications and Experience (0 - 250 points)
- Method of Approach (0 - 450 points)
- Price (0 - 300 points)
After reaching consensus, the evaluation committee recommends an award to Sterling based on the following results:
- Sterling: 945 points
- ScreenID: 697 points
- True View: 650 points
Contract Term
The contract term will begin on or about Jan. 1, 2024, for a five-year term with no options to extend.
Financial Impact
The aggregate contract value will not exceed $500,000.
Department
Responsible Department
This item is submitted by Assistant City Manager Lori Bays and the Human Resources Department.