Title
Water Main Replacement: Pressure Zone 5E - Construction Administration and Inspection Services - WS85509123 (Ordinance S-52732) - District 2
Description
Request to authorize the City Manager, or his designee, to enter into an agreement with Entellus, Inc. to provide Engineering Services that include construction administration and inspection services for the Water Main Replacement: Pressure Zone 5E project. Further request to authorize execution of amendments to the agreement as necessary within the Council-approved expenditure authority as provided below, and for the City Controller to disburse all funds related to this item. The fee for services will not exceed $1,284,728.
Additionally, request to authorize the City Manager, or his designee, to take all action as may be necessary or appropriate and to execute all design and construction agreements, licenses, permits, and requests for utility services related to the development, design, and construction of the project. Such utility services include, but are not limited to: electrical, water, sewer, natural gas, telecommunication, cable television, railroads and other modes of transportation. Further request the City Council to grant an exception to Phoenix City Code 42-20 to authorize inclusion in the documents pertaining to this transaction of indemnification and assumption of liability provisions that otherwise should be prohibited by Phoenix City Code 42-18. This authorization excludes any transaction involving an interest in real property.
Report
Summary
The purpose of this project is to provide construction administration and inspection services for the installation of approximately 45,805 lineal feet of ductile iron water main.
Entellus, Inc.'s services include, but are not limited to: provide on-site inspection and review of work to ensure the quality of the executed work and verify the work is in accordance with the construction documents and specifications; assist the Contractor in obtaining permits and approvals for work; provide oversight to ensure protection against defects and deficiencies in the work of Contractor and its subcontractors; confirm Contractor’s work progress and quantities of work completed are on schedule and meet standards; review Contractor cost proposals, submittals, shop drawings, Request For Information, payment applications, change orders, and other documents as directed by the City; certify Contractor payment applications; conduct a pre-construction meeting and other project-related progress meetings; administer the construction schedule; keep City informed of project status and issues; issue interpretations and clarifications to the Contractor; conduct substantial and final completion walks; prepare a punch list of corrective work to be performed by the Contractor; perform an inspection on all completed repairs; perform re-inspection of work; perform warranty walk and develop a list of repairs if necessary; track, compile, and categorize project documentation, including correspondence, meeting minutes, schedules, photographs, RFIs, submittals, and inspection reports. Entellus will also prepare and maintain as-builts, and provide public information services.
Procurement Information
The selection was made using a qualifications-based selection process set forth in section 34-603 of the Arizona Revised Statutes (A.R.S.). In accordance with A.R.S. section 34-603(H), the City may not publicly release information on proposals received or the scoring results until an agreement is awarded. Seven firms submitted proposals and are listed below:
Selected Firm
Rank 1: Entellus, Inc.
Additional Proposers
Rank 2: Sunrise Engineering, LLC
Rank 3: Dibble CM, LLC
Rank 4: Tristar Engineering and Management, Inc.
Rank 5: Stanley Consultants, Inc.
Rank 6: Kennedy/Jenks Consultants, Inc.
Rank 7: Carollo Engineers, Inc.
Contract Term
The term of the agreement is five years from the issuance of the Notice to Proceed. Work scope identified and incorporated into the agreement prior to the end of the term may be agreed to by the parties, and work may extend past the termination of the agreement. No additional changes may be executed after the end of the term.
Financial Impact
The agreement value for Entellus Inc. will not exceed $1,284,728, including all subconsultant and reimbursable costs.
Funding is available in the Water Services Department's Capital Improvement Program budget. The Budget and Research Department will separately review and approve funding availability prior to execution of any amendments. Payments may be made up to agreement limits for all rendered agreement services, which may extend past the agreement termination.
Location
Area Bounded By: 52nd Street to 69th Place and St. John Road to Paradise Lane
Council District: 2
Department
Responsible Department
This item is submitted by Assistant City Manager Ginger Spencer, Deputy City Manager Amber Williamson, the Water Services Department and the City Engineer.