Title
Heating Ventilation and Air Conditioning Exhaust and Duct Cleaning Requirements Contract - IFB 24-078 (Ordinance S-50685)
Description
Request to authorize the City Manager, or his designee, to enter into contracts with Coit Services, Inc., and KM Facility Services, LLC, to provide heating, ventilation, and air conditioning (HVAC) duct and exhaust cleaning services for the Fire, Aviation, and Public Works departments. Further request to authorize the City Controller to disburse funds related to this item. The value of the contract will not exceed $800,000.
Report
Summary
The contracts will provide maintenance, cleaning, sanitizing, and repair of HVAC duct and exhaust systems and kitchen vent systems at various Citywide facilities for the Fire, Aviation, and Public Works departments. Regular cleaning and maintenance are critical to ensure proper operation of the HVAC systems and equipment. Failure to maintain these systems in proper working conditions increases the risk of health and safety issues for customers and employees at these facilities.
Procurement Information
An Invitation for Bid was conducted in accordance with Administrative Regulation 3.10. Three vendors submitted bids to posted specifications and were determined to be responsive and responsible for providing the required goods and services. Following an evaluation based on price, the procurement officer recommends award to the following vendors:
- KM Facility Services, LLC;
- Coit Services, Inc.
Contract Term
The five-year contract term will begin on or about April 1, 2024, with no options to extend.
Financial Impact
The value of the contract will not exceed $800,000. Funds are available in the Fire, Aviation, and Public Works departments' budgets.
Department
Responsible Department
This item is submitted by Assistant City Manager Lori Bays and Deputy City Manager Mario Paniagua, and the Fire, Aviation, and Public Works departments.