Title
Residential Moving Services Contract RFP FY25-086-04 - Request for Award (Ordinance S-51537) - Citywide
Description
Request to authorize the City Manager, or his designee, to enter into contracts with Coleman Worldwide Moving, LLC; E Logic, LLC; Skye Logistic LLC dba Dose Moving and Storage; and Sunshine Moving Co., LLC, to provide residential relocation moving services at City-owned properties on an as-needed basis for the Housing Department. Further request to authorize the City Controller to disburse all funds related to this item. The total value of the contracts will not exceed $250,000.
Summary
The contracts will provide relocation moving services such as packing, unloading services, conducting building walk throughs, and facilitating community meetings as needed throughout the contract term. The contractors shall maintain equipment, communication, and labor to efficiently perform these services.
Procurement Information
A Request for Proposal procurement was processed in accordance with City of Phoenix Administrative Regulation 3.10.
Six vendors submitted proposals deemed responsive and responsible. An evaluation committee of City staff evaluated those offers based on the following criteria with a maximum possible point total of 1,000:
- Method of Approach (450 points)
- Qualifications and Experience (350 points)
- Pricing (200 points)
After reaching consensus, the evaluation committee recommends award to the following vendors:
- Coleman Worldwide Moving, LLC 541 points
- E Logic, LLC 552 points
- Skye Logistics LLC dba Dose Moving and Storage 643 points
- Sunshine Moving Co., LLC 670 points
Contract Term
The contracts will begin on or about January 1, 2025, for a five-year term with no options to extend.
Financial Impact
The aggregate contracts value will not exceed $250,000. The contracts are funded with U.S. Department of Housing and Urban Development funds. There is no impact to the General Fund.
Department
Responsible Department
This item is submitted by Deputy City Manager Gina Montes and the Housing Department.