Title
Fire Apparatus Maintenance and Repair - Contract Recommendation (Ordinance S-45284)
Description
Request to authorize the City Manager, or his designee, to enter into a contract with H&E Equipment Services, Hughes Fire Equipment, Inc., and W.W. Williams Company, LLC to provide fire apparatus maintenance and repair services on an as-needed basis for the Public Works Department. This contract will have a total aggregate amount of $2,850,000. Further request authorization for the City Controller to disburse all funds related to this item.
Report
Summary
Public Works is responsible for maintaining more than 592 fire and emergency response vehicles, which include but are not limited to fire pumper trucks, fire ladder trucks, ambulances, and fire command vans. These vehicles provide critical services to the residents of the City of Phoenix. The contract will help provide required services by local vendors to expedite repairs and decrease excessive down time for emergency response vehicles.
Procurement Information
Invitation for Bid (IFB) 19-FSD-028 was conducted in accordance with Administrative Regulation 3.10. Public Works received three bids based on services needed for various types of fire apparatus that are currently in the Phoenix Fire Department's equipment and vehicle fleet. There were seven groups to be awarded for different fire apparatus manufacturers. Two vendors bid on six groups and one vendor bid on one group.
H&E Equipment Services: Groups 1-5, 7
Hughes Fire Equipment, Inc.: Group 2
W.W. Williams Company, LLC: Groups 1-6
See Attachment A for the bid summary of offers submitted for Groups 1-7.
Contract Term
The initial one-year contract term shall begin on or about Feb. 1, 2019, with four option years to extend in increments of up to one year, for a total contract option term of five years.
Financial Impact
This contract will have an estimated annual expenditure of $570,000, with a total aggregate amount not to exceed $2,850,000 over the life of the contract. Funds are available in the Public Works Department's budget.
Department
Responsible Department
This item is submitted by Deputy City Manager Karen Peters and the Public Works Department.