Title
Water Main Replacement Area Bounded by Mountain View Road to Peoria Avenue and 19th Avenue to 15th Avenue - Construction Administration and Inspection Services - WS85509031 WIFA (Ordinance S-52137) - District 3
Description
Request to authorize the City Manager, or the City Manager's designee, to enter into an agreement with Sunrise Engineering, LLC to provide construction administration and inspection services for the Water Main Replacement Area Bounded by Mountain View Road to Peoria Avenue and 19th Avenue to 15th Avenue Project. Further request to authorize execution of amendments to the agreement as necessary within the Council-approved expenditure authority as provided below, and for the City Controller to disburse all funds related to this item. The fee for services will not exceed $779,840.
Report
Summary
The purpose of this Project is to provide construction administration and inspection for the installation of approximately 29,000 linear feet (LF) of water main, 45 fire hydrants, 20 cut and plugs, and 520 services.
Sunrise Engineering's services include, but are not limited to the following: administer the construction schedule, review of submittals including shop drawings, test results and operation and maintenance documentation, issue interpretations and clarifications, certify contractor progress payments, substantial completion and final inspection, minor changes, change order requests and change orders, material testing, record drawings and project documents, approval of certification of completion, field administration, on-site inspection and review of the work completion, project specification update and lesson learns presentation, warranty, storm water permit for construction activity, and update Computerized Maintenance Management System.
Procurement Information
The selection was made using a qualifications-based selection process set forth in Section 34-603 of the Arizona Revised Statutes (A.R.S.). In accordance with A.R.S. Section 34-603(H), the City may not publicly release information on proposals received or the scoring results until an agreement is awarded. Five firms submitted proposals and are listed below:
Selected Firm
Rank 1: Sunrise Engineering, LLC
Additional Proposers
Rank 2: Entellus, Inc.
Rank 3: Wilson Engineers, LLC
Rank 4: Stanley Consultants, Inc.
Rank 5: Tristar Engineering and Management, Inc.
Contract Term
The term of the agreement is five years from the issuance of the Notice to Proceed. Work scope identified and incorporated into the agreement prior to the end of the term may be agreed to by the parties, and work may extend past the termination of the agreement. No additional changes may be executed after the end of the term.
Financial Impact
The agreement value for Sunrise Engineering, LLC will not exceed $779,840, including all subconsultant and reimbursable costs.
This project will utilize federal funds and is subject to the requirements of 40 Code of Federal Regulations Part 33, 49 Code of Federal Regulations Part 26, and the U.S. Department of Transportation Disadvantaged Business Enterprise program. Funding is available in the Water Services Department's Capital Improvement Program. The Budget and Research Department will separately review and approve funding availability prior to execution of any amendments. Payments may be made up to agreement limits for all rendered agreement services, which may extend past the agreement termination.
Location
General Location: Mountain View Road to Peoria Avenue and 19th Avenue to 15th Avenue
Council District: 3
Department
Responsible Department
This item is submitted by Assistant City Manager Inger Erickson, Deputy City Manager Ginger Spencer, the Water Services Department and the City Engineer.