Title
Decontamination Services Contract - RFP-24-0093 - Request for Award (Ordinance S-50957)
Description
Request to authorize the City Manager, or his designee, to enter into contracts with Kary Environmental Services, Inc.; GrayMar Environmental Services, Inc.; and Clean Harbors Environmental Services, Inc., to provide decontamination services for departments Citywide. Further request to authorize the City Controller to disburse all funds related to this item. The total value of the contracts will not exceed $4,000,000.
Report
Summary
These contracts will provide decontamination and disposal services for the City on an as-needed basis. In addition to general decontamination services, the contracts will include transportation and disposal of bio hazardous waste, disposal and autoclave of medical waste collected at City facilities, and decontamination at crime scenes and encampment clean ups. The contracts will be available for Citywide departments, with heavy usage from the Human Services, Police, and Street Transportation departments.
Procurement Information
A Request for Proposal procurement was processed in accordance with Administrative Regulation 3.10.
Five vendors submitted proposals deemed responsive and responsible. An evaluation committee of City staff evaluated those offers based on the following criteria with a maximum possible point total of 1,000, including:
- Capacity (0-350 points)
- Method of Approach (0-250 points)
- Experience (0-200 points)
- Price (0-200 points)
After reaching consensus, the evaluation committee recommends award to the following vendors:
- Kary Environmental Services, Inc., 912.39 points
- GrayMar Environmental Services, Inc., 886.85 points
- Clean Harbors Environmental Services, Inc., 816.55 points
Contract Term
The contracts will begin on or about June 1, 2024, for a five-year term, with no options to extend.
Financial Impact
The aggregate contracts value will not exceed $4,000,000. Funding is available in various department budgets.
Department
Responsible Department
This item is submitted by City Manager Jeffrey Barton and the Finance Department.