Title
Landfill Services - Requirements Contract - IFB 18-318 (Ordinance S-45314)
Description
Request to authorize the City Manager, or his designee, to enter into a contract with Calmat Co. dba Vulcan Material Co., Mountain West Division, to provide landfill services for the Aviation, Parks and Recreation, Street Transportation and Water Services departments. Further request the City Controller to disburse all funds related to this item. The five-year aggregate value of the contract will not exceed $1,465,000, with an annual estimated expenditure of $293,000.
Report
Summary
This contract will provide the City with landfill services, to be used by the various departments, to dispose of specialized waste generated during the provision of City services. Specifically, departments accumulate spoils consisting of asphalt, concrete and dirt due to excavations, removal and replacement of damaged roads and sidewalks, and subgrade improvements to the right-of-way, throughout the Phoenix metropolitan area. These removed materials are not accepted by the City's waste service provider and must be sent to a private landfill.
Procurement Information
Invitation for Bid 18-318 was conducted in accordance with Administrative Regulation 3.10. There were three offers received by the Finance Department's Procurement Division on Aug. 31, 2018. Line Item 5 was not awarded because the lowest bid was approximately 69 miles one way from the Val Vista Water Treatment Plant (WTP), versus six miles one way between Val Vista WTP and SR Landfill. The City will contract directly with SR Landfill for Val Vista WTP Sludge. Following are the lowest-priced offers that were received:
Calmat Co. dba Vulcan Material Co., Mountain West Division
Item 1: $4.00 per cubic yard
Item 2: $4.00 per cubic yard
Item 3: $4.00 per cubic yard
Item 4: $2.00 per cubic yard
Waste Management, Inc.
Item 1: $15.00 per cubic yard
Item 2: $15.00 per cubic yard
Item 3: $15.00 per cubic yard
Item 4: $5.00 per cubic yard
The Deputy Finance Director recommends that the offer by Calmat Co. dba Vulcan Material Co., Mountain West Division be accepted as the lowest-priced, responsive and responsible offer.
Contract Term
The five-year contract term will begin on or about Feb. 1, 2019.
Financial Impact
The aggregate contract value will not exceed $1,465,000, with an estimated annual expenditure of $293,000. Funds are available in the Aviation, Parks and Recreation, Street Transportation and Water Services departments' operating budgets.
Department
Responsible Department
This item is submitted by Deputy City Managers Deanna Jonovich, Mario Paniagua and Karen Peters, and the Aviation, Parks and Recreation, Street Transportation and Water Services departments.