Title
Planning and Development Department Building Plan Review for Residential and Commercial Projects On-Call Services - Amendment 1 (Ordinance S-46183)
Description
Request to authorize the City Manager, or his designee, to execute an amendment to Agreement 147112 with MZ Engineering, LLC, to provide additional Planning and Development Department Building Plan Review for Residential and Commercial Projects On-Call Services. Further request to authorize execution of amendments to the agreement as necessary within the Council-approved expenditure authority as provided below, and for the City Controller to disburse all funds related to this item. The additional fee for services included in this amendment will not exceed $200,000.
Report
Summary
The purpose of this work is for the firm to provide On-Call plan review services on an as-needed basis, including reviews of plans for new construction, alterations, and repairs submitted by commercial and residential property owners for compliance with the Phoenix Building Construction Code and Fire Code.
This amendment is necessary because Residential Plan Review has seen a 36 percent increase in plan submittals from this time last year. The use of On-Call plan review will continue to be critical to meet workload demands. To date, MZ Engineering, LLC has been able to consistently provide plan review staff as requested. The Planning and Development Department Residential Plan Review team has been using MZ Engineering, LLC's reviewers for the life of their agreement. Projections show that their initial contract funds will extinguish by January 2020, three months prior to the expiration of the agreement. The other firms under contract to provide building plan review services as-needed have either been unresponsive or inconsistently responsive to requests for plan review staff. This amendment will provide additional funds to the agreement.
Contract Term
The 24-month term of this agreement is unchanged. Work scope identified and incorporated into the agreement prior to the end of the term may be agreed to by the parties, and work may extend past the termination of the agreement. No additional changes may be executed after the end of the term.
Financial Impact
- The initial agreement for Building Plan Review for Residential and Commercial Projects On-Call Services was executed for a fee not-to-exceed $500,000, including all subconsultant and reimbursable costs.
- Amendment 1 will increase the agreement by an additional $200,000, for a new total not-to-exceed agreement value of $700,000, including all subconsultant and reimbursable costs.
Funding for this amendment is available in the Planning and Development Department's Operating budget. The Budget and Research Department will separately review and approve funding availability prior to the execution of any amendments. Payments may be made up to agreement limits for all rendered agreement services, which may extend past the agreement termination.
Concurrence/Previous Council Action
The City Council approved:
- On-Call Services Agreement 147112 (Ordinance S-44348) on March 21, 2018.
Department
Responsible Department
This item is submitted by Deputy City Manager Mario Paniagua, the Planning and Development Department, and the City Engineer.