Title
Phoenix Bus Rapid Transit Program Planning Support Services Package A - Professional Services Amendment - PT00400001 (Ordinance S-50850)
Description
Request to authorize the City Manager, or his designee, to execute an amendment to Agreement 149143 with HDR Engineering, Inc. to provide continued Professional Services for the Phoenix Bus Rapid Transit Planning Support Services Package A project. Further request to authorize execution of amendments to the agreement as necessary within the Council-approved expenditure authority as provided below, and for the City Controller to disburse all funds related to this item. Additional fees for services are not needed.
Report
Summary
In 2015, Phoenix voters approved Proposition 104, creating the 35-year street and transit plan known as Transportation 2050 (T2050) which identified Bus Rapid Transit (BRT) as a key component to continue expanding the City's high-capacity transit network. BRT is a high-capacity bus service that focuses on improved speed, reliability, convenience, and the overall transit experience. There are common recurring elements found in successful BRT systems, such as: advanced fare collection, enhanced stations, dedicated lanes, custom buses, transit spot improvements, and unique branding.
This amendment is necessary because currently, the BRT Program is conducting an Alternatives Analysis process, developing conceptual designs for the corridor, strategizing BRT funding sources, and coordinating with correlating projects and agencies to develop feasible design options to support all transportation modes to comply with recent state legislation (S.B. 1102) and continuing phases of community and business engagement. These efforts are in advance of the continuing coordination and design efforts with ongoing and correlating projects along the corridor, preparing efforts for Phase 3 of community and business engagement, and the completion of the 15 percent design plans. This amendment will provide additional time to the agreement.
Contract Term
The term of the agreement amendment is for an additional three years from the issuance of the Notice to Proceed. Work scope identified and incorporated into the agreement prior to the end of the term may be agreed to by the parties, and work may extend past the termination of the agreement. No additional changes may be executed after the end of the term.
Financial Impact
- The initial agreement for Professional Services was approved for an amount not to exceed $3 million, including all subconsultant and reimbursable costs.
- An amendment increased the agreement by an additional $5.5 million, for a new total amount not to exceed $8.5 million, including all subconsultant and reimbursable costs.
- This amendment will not increase the agreement amount.
Funding for this project is available in the Public Transit Department's T2050 fund. The Budget and Research Department will separately review and approve funding availability prior to the execution of any amendments. Payments may be made up to agreement limits for all rendered agreement services, which may extend past the agreement termination.
Concurrence/Previous Council Action
The Citizen Transportation Commission (CTC) Subcommittee and Transportation, Infrastructure and Planning (TIP) Subcommittee:
- The CTC recommended approval of the award recommendation to the Transportation and Infrastructure (T&I) Subcommittee by a vote of 13-0 on May 31, 2018;
- The Aviation and Transportation Subcommittee recommended approval to enter into agreements with HDR Engineering, Inc. for Package A and AECOM Technical Services, Inc. for Package B in support of the BRT program by a vote of 3-0 on Sept. 25, 2018;
- The CTC recommended for approval the initial BRT corridor of 35th Avenue/Van Buren Street by a vote of 10-0 on May 27, 2021;
- The TIP Subcommittee recommended for approval the initial BRT corridor of 35th Avenue and Van Buren Street by a vote of 4-0 on Sept. 15, 2021;
- The CTC recommended approval to continue community and stakeholder engagement, alternatives analysis and 15 percent design plans for the initial BRT corridor of 35th Avenue and Van Buren Street by a vote of 11-1 on Feb. 24, 2022;
- The CTC recommended approval of additional expenditure of $5.5 million to Package A by a vote of 11-0 on April 27, 2023;
- The TIP Subcommittee recommended City Council approval to execute an amendment for Package A by a vote of 4-0 on May 17, 2023; and
- The TIP Subcommittee recommended City Council approval to execute an amendment for Package A and Package B by a vote of 4-0 on April 17, 2024.
The City Council approved:
- Issuing a Request for Qualifications (RFQ) to solicit firms to provide services for planning and preliminary engineering for the BRT program based on recommendations from the CTC and T&I Subcommittees. This approval included a stipulation that the planning RFQ included an assessment of the criteria used for the initial identification of the BRT corridors and was made on Oct. 4, 2017;
- Professional Services Agreement Package A 149143 with HDR Engineering, Inc. and Professional Services Agreement Package B 149145 with AECOM Technical Services, Inc. (Ordinance S-45019) on Oct. 17, 2018;
- The initial BRT corridor of 35th Avenue and Van Buren Street by a vote of 9-0 on Oct. 6, 2021;
- Continuation of community and stakeholder engagement, alternatives analysis and 15 percent design plans for the initial BRT corridor of 35th Avenue and Van Buren Street by a vote of 8-1 on April 20, 2022;
- Professional Services Amendment to Agreement 149145 (Ordinance S-49498) on April 20, 2022; and
- Professional Services Amendment to Agreement 149143 (Ordinance S-49789) on May 31, 2023.
Department
Responsible Department
This item is submitted by Deputy City Managers Mario Paniagua and Alan Stephenson, the Public Transit Department and the City Engineer.