Title
Citywide Construction Project Management Information Services - - Licensing Services (Ordinance S-47920)
Description
Request to authorize the City Manager, or his designee, to enter into an agreement with Oracle America, Inc. under Oracle Master Agreement 142562-AR-001, to provide licensing services for Oracle Primavera Unifier system for the Citywide Construction Project Management Information System (CCPMIS) for a five-year period. Further request to authorize the City Controller to disburse all funds related to this item. The total value of the contract will not exceed $3,565,179.
Report
Summary
A City audit identified the need for standardization and improvement of construction project management information systems. Existing systems like PROMIS, CM13, and Primavera P6, do not adequately support the business needs; hence a new solution is required to provide City staff and contractors adequate tools to capture, plan, maintain and manage projects effectively from inception through the life of the asset(s), or until the asset(s) no longer exist. In certain cases, the lifecycle is perpetual. This new solution will implement an enterprise-level system, Oracle Primavera Unifier, and provide portfolio, program, and project management across the organization for the entire lifecycle of Citywide construction projects to mitigate risk and ensure appropriate oversight. The City will be using a cloud-based solution for its Citywide Construction Project Management tool.
The Aviation Department has successfully used Oracle's Primavera Unifier solution to track and manage all construction projects regardless of funding source, and tenant improvement projects for the past 13 years. The Street Transportation and Water Services departments desire to leverage the same technology platform to build and support a Citywide construction project management solution.
This item has been reviewed and approved by the Information Technology Services Department.
Procurement Information
Due to the unique nature of the services required, the City chose to conduct an Agile procurement process. A Letter of Intent (LOI) 63-2105 which included Licensing and Implementation services was posted on the City of Phoenix solicitation website in accordance with Administrative Regulation 3.10. The LOI was emailed to 627 technology firms.
One firm responded to the LOI for Licensing services. A six-member panel evaluated and scored the proposal based on the following criteria with total points ranging from 0-1,000:
- Company Qualifications and Experience (0-300 points);
- References (0-300 points);
- Pricing (0-300 points); and
- Acceptance of Terms and Conditions and the City’s Conflict of Interest & Solicitation Transparency Disclosure Form (0-100 points).
Offeror Selected for Award
Oracle America, Inc. 750 points
The Information Technology Services, Street Transportation, and Water Directors recommend the offer from Oracle America Inc. be accepted as the most responsive and responsible offer or for the licensing services.
Contract Term
The five-year contract shall begin on or about Aug. 26, 2021.
Financial Impact
The total value is anticipated to be $3,565,179 over the life of the contract.
Funding is available in the Street Transportation Department’s Operating and Capital Improvement Program and Water Services Department's Capital Improvement Program budgets.
Concurrence/Previous Council Action
The City Council approved Oracle Master Agreement 142562-AR-001 (Ordinance S-47326) on Feb. 17, 2021.
Department
Responsible Department
This item is submitted by Deputy City Managers Mario Paniagua, Karen Peters and Toni Maccarone, and the Street Transportation, Water Services and Information Technology Services departments.