Title
Cesar Chavez Community Center - Architectural Services Amendment 2 - PA75200538 (Ordinance S-46571)
Description
Request to authorize the City Manager, or his designee, to execute an amendment to Agreement 148971 with Gabor Lorant Architects, Inc., to provide additional Architectural Services that include construction administration and inspection (CA&I) services in support of the Cesar Chavez Community Center project. Further request to authorize execution of amendments to the agreement as necessary within the Council-approved expenditure authority as provided below, and for the City Controller to disburse all funds related to this item. The additional fee for services included in this amendment will not exceed $117,000.
Report
Summary
The purpose of this project is to perform CA&I services to support the Parks and Recreation Department's Cesar Chavez Community Center project by ensuring the Construction Manager at Risk contractors' construction is completed to the relevant standards and to document the construction. Gabor Lorant Architects, Inc. and the CMAR contractor will work together to address issues.
This amendment is necessary because design services on this project are complete. The original contract was executed for architectural services that included design services, with an option to include CA&I services that would be added at the beginning of construction of the Cesar Chavez Community Center. This amendment will provide additional funds and time to the agreement.
Gabor Lorant Architects, Inc.’s additional services include, but are not limited to: general project administration, construction and service inspections, contract administration, progress monitoring, review and certification of progress payments, clarification and correction of technical project issues, preparation of drawings as needed, and public information services in coordination with other departments and governmental agencies.
This amendment is essential to the health, safety, and welfare of the public and critical operations for the City.
Contract Term
The term of the agreement amendment is one year from the issuance of the Notice to Proceed. Work scope identified and incorporated into the agreement prior to the end of the term may be agreed to by the parties, and work may extend past the termination of the agreement. No additional changes may be executed after the end of the term.
Financial Impact
- The initial agreement for Architectural Services was executed for a fee not-to-exceed $741,624.15, including all subconsultant and reimbursable costs.
- Amendment 1 increased the agreement value by $91,742.59, including all subconsultant and reimbursable costs.
- Change Order 1 increased the agreement value by $84,000, including all subconsultant and reimbursable costs.
- Amendment 2 will increase the agreement by an additional $365,972, for a new total not-to-exceed agreement value of $1,283,339, including all subconsultant and reimbursable costs.
Funding for this amendment is available in the Parks and Recreation Department's Capital Improvement Program budget. The Budget and Research Department will separately review and approve funding availability prior to the execution of any amendments. Payments may be made up to agreement limits for all rendered agreement services, which may extend past the agreement termination.
Concurrence/Previous Council Action
The City Council approved:
- Architectural Services Agreement 148971 (Ordinance S-45227) on Dec. 12, 2018.
Location
3825 W. Baseline Road
Council District: 7
Department
Responsible Department
This item is submitted by Deputy City Managers Mario Paniagua and Toni Maccarone, the Parks and Recreation Department, and the City Engineer.