Title
Purchase of Fire Service Apparatus - Houston-Galveston Area Council Contracts (Ordinance S-45189)
Description
Request to authorize the City Manager, or his designee, to access the Houston-Galveston Area Council (H-GAC) contracts awarded as a result of solicitation FS12-17 and to enter into contracts with E-One, Inc., Hughes Fire Equipment, Inc., Rosenbauer Minnesota, LLC, Rosenbauer South Dakota, LLC, Oshkosh Airport Products, LLC, and Super Vacuum Manufacturing Co., Inc., to purchase fire apparatus for the Public Works Department, on behalf of the Fire Department. The aggregate value of the contracts shall not exceed $2,500,000. Further request authorization for the City Controller to disburse all funds related to this item.
Report
Summary
The Fire Department has aging fire service apparatus and these contracts will allow for purchase of ladder trucks, ladder tenders, fire pumpers, and aircraft rescue and firefighting (ARFF) trucks. Adopting the multiple H-GAC contracts will allow the Fire Department to purchase fire service apparatus to meet the various needs of the department, which is critical to providing emergency response services to City of Phoenix residents and surrounding municipalities who are automatic aid partners in the computer-aided dispatching system.
Procurement Information
In accordance with Administrative Regulation 3.10, a participating agreement is required when the City uses a cooperative contract from another public agency. The contracts were awarded through a competitive process, as set forth in Phoenix City Code chapter 43. Cooperative agreements allow the City to benefit from national government pricing and volume discounts. The H-GAC contracts were awarded on Dec. 1, 2017 and will end on Nov. 30, 2019. This request seeks authorization to make purchases directly from the manufacturers or from their local/regional dealerships.
Contract Term
The contract term shall begin on or about Dec. 15, 2018 and will end on Nov. 30, 2019.
Financial Impact
The aggregate value of the contracts will not exceed $2,500,000, including applicable taxes. Funds are available in the Fire Department's budget.
Department
Responsible Department
This item is submitted by Assistant City Manager Milton Dohoney, Jr., and Deputy City Manager Karen Peters, and the Public Works and Fire departments.