Title
Mid-Size Mowers Lease and Blade/Preventative Maintenance - EXC 20-084 (Ordinance S-46635)
Description
Request to authorize the City Manager, or his designee, to enter into a contract with Simpson Norton Corporation to provide mid-size lawnmowers and associated maintenance services for the Parks and Recreation Department. The department has elected to utilize the leasing option, therefore a third-party leasing source, De Lage Landen Financial Service, Inc., will collect payment under the agreement. Further request authorization for the City Controller to disburse all funds related to this item. The aggregate contract value will not exceed $581,000 over the life of the contract.
Report
Summary
The Parks and Recreation Department is undertaking an effort to phase out the current fleet of gang mowers and replace with leased mid-sized mowers in order to increase efficiency and reduce costs by ensuring less equipment downtime and lower repair costs. This contract will provide a 60-month lease of five additional mid-sized mowers, including a service plan to cover maintenance, and will allow for continued reduction of the gang mower fleet. Every two gang mowers that are eliminated provide funding for three mid-sized mowers. The Parks and Recreation Department is currently leasing six mid-size mowers.
Procurement Information
In accordance with Administrative Regulation 3.10, normal competition was waived as a result of an approved determination memo citing the proprietary and specialized nature of the needed goods.
Contract Term
The term of the contract is five years, which will begin on or about June 1, 2020.
Financial Impact
The aggregate contract value will not exceed $581,000 over the life of the contract, with an annual estimated expenditure of $116,200. Funds are available in the Parks and Recreation Department's budget.
Department
Responsible Department
This item is submitted by Deputy City Manager Toni Maccarone, and the Parks and Recreation and Finance departments.