Title
Award Recommendation for Concessions Consulting Services at Phoenix Sky Harbor International Airport
Description
This item requests the Transportation, Infrastructure and Planning Subcommittee to recommend City Council approval to enter into two separate concessions consultant contracts, one with SI Partners, Inc. for Concessions Consulting Services Group A - Concession Analytics and Financial Studies, and one with Unison Consulting, Inc. for Concessions Consulting Services Group B - Business Programming and Concession Trends at Phoenix Sky Harbor International Airport (PHX), for a three-year contract term with two one-year extension options.
Report
Summary
To maintain a quality retail, food and beverage, and passenger services concessions program at PHX, the Aviation Department seeks experienced airport concessions consulting firms to provide their expertise with industry trends and financial analytics to enhance the overall program at the Airport. Experienced airport consultants understand the industry challenges and will use various methods to elevate service and optimize sales as PHX continues to grow with new terminal developments. Given the scope and revenue generated by airport concessions, it is in the best interest of the City to award multiple firms for these consulting services. Scope was divided into separate groups - Group A and Group B, and are being recommended to two separate firms.
Procurement Information
On March 1, 2023, Phoenix City Council authorized the issuance of a Request for Proposal (RFP) for Aviation Concessions Consulting Services for PHX. The Aviation Department issued RFP 23-0123 on Monday, Aug. 7, 2023, with proposals due on Monday, Sept. 11, 2023. Five proposals were received for each group, and they were deemed responsive and responsible.
A diverse evaluation panel with industry expertise was assembled to review the proposals. The evaluation panel met for a consensus meeting on Tuesday, Oct. 24, 2023, and evaluated the proposals based on the following criteria established in the RFP:
- Qualifications and Experience of the Primary Consultant: 0-350 Points
- Method of Approach: 0-325 Points
- Qualifications and Experience of Proposer: 0-200 Points
- Fee Schedule: 0-125 Points
The panel recommendation was reached by consensus in consideration of the above criteria. The panel recommended award to SI Partners, Inc. for Group A and Unison Consulting, Inc. for Group B. The award was published to the City's public award website on Tuesday, Nov. 14, 2023.
Contract Term
The contract term is three years with two one-year options to extend at the sole discretion of the Aviation Director.
Financial Impact
The total combined contract value be up to $750,000 over the five-year aggregate contract term, with an estimated annual expenditure of $150,000.
Concurrence/Previous Council Action
The Business and Development Subcommittee recommended approval of this item on Dec. 7, 2023 by a vote of 2-0.
The Phoenix Aviation Advisory Board recommended approval of this item on Dec. 21, 2023 by a vote of 8-0.
Public Outreach
The solicitation process included all standard and required outreach efforts, including advertising in Aviation industry publications.
Location
Phoenix Sky Harbor International Airport - 2485 E. Buckeye Road
Council District: 8
Department
Responsible Department
This item is submitted by Deputy City Manager Mario Paniagua and the Aviation Department.