Title
Authorization To Apply for Local Judicial Collection Enhancement Fund and Fill the Gap Grant Funding for Case Management System Related Costs (Ordinance S-51315)
Description
Request authorization for the Phoenix Municipal Court to apply for grant funding in an amount not to exceed $4 million from the Arizona Supreme Court administered Judicial Collection Enhancement Fund (JCEF) and Fill the Gap (FTG) funds to cover the cost of technical goods and professional services related to the implementation of the Court's new case management system (CMS). Further request authorization for the City Treasurer to accept, and for the City Controller to disburse, all funds related to this item.
Report
Summary
On September 14, 2023, the Arizona Supreme Court’s Commission on Technology (COT) granted approval for the Court to conduct a formal solicitation to review commercial off the shelf CMS options. A formal solicitation process was conducted and the evaluation committee made a recommendation to award which was approved by both City Council on May 10, 2024 and by COT on June 6, 2024. The Court is now ready to proceed with implementation of the new solution and additional expenditures will be necessary to facilitate migration, mitigate risk and ensure the successful transition to the new CMS. The costs related to the implementation will include annual software licensing and fees, IT storage, professional consulting services, as well as professional services to digitize existing case files.
Financial Impact
Funds will be made available in the Phoenix Municipal Court's local JCEF and FTG accounts. The Court must submit a funding plan and application to the Arizona Supreme Court Administrative Office of the Courts to secure approval for utilization of JCEF and FTG funds pursuant to Arizona Revised Statutes Section 12-113.
Department
Responsible Department
The item is recommended by Chief Presiding Judge B. Don Taylor III and Deputy City Manager Gina Montes.