Title
Data Center Cooling Equipment Maintenance and Repair - Requirements Contract - IFB 16-153 (Ordinance S-43312)
Description
Request to authorize the City Manager, or his designee, to enter into a contract with Crawford Mechanical Services, LLC (Vendor 3066115) to provide data center cooling equipment maintenance and repair for an amount not to exceed $145,000.00 over the life of the contract. Further request authorization for the City Controller to disburse all funds related to this item.
Report
Summary
This contract is for quarterly preventive maintenance, corrective maintenance, emergency maintenance, and repairs to various data center cooling equipment citywide. Work will include all inspections and adjustments required to keep the data center cooling equipment in peek operating condition.
Procurement Information
IFB 16-153 was conducted in accordance with Administrative Regulation 3.10. There were five offers received by the Procurement Division on December 9, 2016.
Crawford Mechanical Services, LLC: $28,745.32
Diversified Datacenter Services: $44,031.20
ABM Building Services: $98,098.00
Data Processing Air: $124,100.00
Honeywell Building Solutions: $130,767.00
The Deputy Finance Director recommends that the offer from Crawford Mechanical Services, LLC be accepted as the lowest-priced, responsive and responsible offer.
Contract Term
The five-year contract term shall begin on or about March 1, 2017 and end on Feb. 28, 2022.
Financial Impact
The aggregate contract value will not exceed $145,000.00 with an estimated annual expenditure of $29,000.00. Funds are available in various departments' budgets.
Department
Responsible Department
This item is submitted by City Manager Ed Zuercher and the Finance Department.