Title
Arizona Parks and Recreation Association Contract - Request for Award (Ordinance S-52805) - Citywide
Description
Request to authorize the City Manager, or his designee, to enter into an agreement with the Arizona Parks and Recreation Association (APRA) to provide ongoing non-profit partner support for the Parks and Recreation Department. Further request to authorize the City Controller to disburse all funds related to this item. The total value of the agreement will not exceed $420,000.
Report
Summary
This contract will provide facilitation services and financial coordination services to ensure the successful operation of the Phoenix Summit Challenge and National Trail Trek for the Parks and Recreation Department. As the City's non-profit partner, APRA, is responsible for the lead financial coordination for the events, and for the facilitation of all financial transactions. The source of funding for this event is from revenue generated through participant entry fees, which are collected through the event registration process.
Procurement Information
In accordance with Administrative Regulation 3.10, standard competition was waived as a result of an approved Determination Memo based on the following reason: Special Circumstances Without Competition - Unusual Nature - APRA is a 501(c)(6) non-profit organization and is a member-based professional organization that works on behalf of public parks and recreation agencies statewide. APRA provides professional development services, including training, learning, and certification opportunities that support the Phoenix Parks and Recreation Department’s mission.
Contract Term
The contract will begin on or about July 1, 2026, for a five-year term with no options to extend.
Financial Impact
The aggregate contract value will not exceed $420,000 for the five-year aggregate term. Funding is through participant entry fees. There is no General Fund impact.
Department
Responsible Department
This item is submitted by Deputy City Manager Cynthia Aguilar and the Parks and Recreation Department.