Title
EnvisionWare Software - Requirements Contract - RFA 16-178B (Ordinance S-48691)
Description
Request to authorize the City Manager, or his designee, to authorize additional expenditures not to exceed $40,000 under Contract 143068 with EnvisionWare, Inc. and further request authorization to extend the term of the contract through June 21, 2023 for the continued use of software licenses and support for public computing and printing and the e-Commerce system for the Library Department. Further request authorization for the City Controller to disburse all funds related to this item. The additional expenditures will not exceed $40,000.
Report
Summary
EnvisionWare, Inc. software manages public use computers and customer self-service for 17 library locations, as well as an on-line e-Commerce system that allows for library customers to pay their library fees online with a credit card. Through the use of these software applications, the Library Department is able to minimize the number of staff required to manage customer access to over 1,000 public computers, accurately recover costs for public printing services, and allow customers to pay library fees online. The extension and additional funds will allow time for a new procurement process to be completed.
This item has been reviewed and approved by the Information Technology Services Department.
Contract Term
Upon approval, the contract term will be extended through June 21, 2023.
Financial Impact
Upon approval of $40,000 in additional funds, the revised total contract value will not exceed $176,800. Funds are available in the Library Department's budget.
Concurrence/Previous Council Action
City Council approved the original contract on June 22, 2016 via Ordinance S-42695.
Department
Responsible Department
This item is submitted by Deputy City Manager Inger Erickson and the Library Department.