Title
Exhaust System Maintenance and Repair Contract Recommendation - IFB 18-FMD-002 (Ordinance S-43612)
Description
Request to authorize the City Manager, or his designee, to enter into a contract with KM Facility Services, LLC (Vendor 3060113) to provide exhaust system maintenance and repair at City facilities on an as-needed basis in an amount not to exceed $275,000 over the life of the contract. Further request authorization for the City Controller to disburse all funds related to this item.
Report
Summary
Exhaust system maintenance and repair is necessary to clean and repair rooftop exhaust fans at the City of Phoenix's 27th Avenue and North Gateway Transfer Stations. These critical systems provide ventilation to maintain the health and safety of customers and employees.
Procurement Information
Invitation for Bid (IFB) 18-FMD-002 was conducted in accordance with Administrative Regulation 3.10. One offer was received by the City on April 5, 2017. The offer was evaluated based on responsiveness to all specifications, terms and conditions, and responsibility to provide the required services. The offer submitted by KM Facility Services, LLC, is deemed to be fair and reasonable based on the market.
Contract Term
The initial contract term will begin on or about Sept. 1, 2017, and end on Aug. 31, 2018. Provisions of the contract include an option to extend the term up to four years, in increments of up to one year, which may be exercised by the City Manager or his designee.
Financial Impact
The aggregate contract value will not exceed $275,000, with an estimated annual expenditure of $55,000. Funds are available in the Public Works Department's budget.
Location
The 27th Avenue Transfer Station is located at 3060 S. 27th Ave.; the North Gateway Transfer Station is located at 30205 N. Black Canyon Highway.
Department
Responsible Department
This item is submitted by Deputy City Manager Karen Peters and the Public Works Department.