Title
Purchase Signage Controller Upgrade from Daktronics Inc. - RFA 18-045 (Ordinance S-44019)
Description
Request to authorize the City Manager, or his designee, to enter into a contract with Daktronics Inc., to purchase a signage controller upgrade, and to enter into a service agreement for parts, repair and maintenance of current Daktronics exterior digital marquees located at the Phoenix Convention Center, Symphony Hall and the Herberger Theater. Further request authorization for the City Controller to disburse all funds related to this item not to exceed $129,000.
Report
Summary
The Phoenix Convention Center Department currently has 17 Daktronics exterior digital signs and marquees located at the Phoenix Convention Center, Symphony Hall and the Herberger Theater. These signs display information about upcoming and ongoing meetings, conventions, performances, sponsor advertisements, ticketing and parking information. These signs are also utilized for wayfinding purposes and general messaging to attendees.
Procurement Information
In accordance with Administrative Regulation 3.10, normal competition was waived as the result of a Determination Memo citing that Daktronics Inc., is the sole provider for the proprietary equipment and associated services. The Deputy Finance Director recommends the contract with Daktronics Inc., be accepted.
Contract Term
The one-year contract term shall begin on or about Nov. 1, 2017. Provisions of the contract include two one-year options to extend the term up to three years, which may be exercised by the City Manager or his designee.
Financial Impact
The aggregate contract value including all option years will not exceed $129,000. Funds are available in the Phoenix Convention Center Department's Operating and Capital Improvement Program budget.
Location
Phoenix Convention Center, 100 N. Third St.
Council District: 7
Department
Responsible Department
This item is submitted by Assistant City Manager Milton Dohoney, Jr. and the Phoenix Convention Center Department.