Title
Community Development Block Grant CARES Act Homeless Shelter Expansion and Improvements Grant Funded Request for Proposal (NSD-RFP-21-005) Award Recommendations (Ordinance S-47805)
Description
Request to authorize the City Manager, or his designee, to enter into agreements with two non-profit organizations for the expansion of homeless shelter facilities to prevent, prepare for, and/or respond to the COVID-19 public health crisis among individuals and families experiencing homelessness by providing additional shelter beds, and to take all necessary or appropriate actions to implement and administer the program in accordance with the grant terms. Further request to authorize the City Controller to disburse all funds related to this item over the life of the agreements. These agreements will be funded by the Community Development Block Grant authorized through the Coronavirus Aid, Relief, and Economic Security Act. The aggregate amount of these agreements will not to exceed $8 million.
Report
Summary
On Feb. 17, 2021, the City Council approved a Substantial Amendment to the 2015-2020 Consolidated Plan’s 2019 Annual Action Plan, which included allocating first and second rounds of Coronavirus Aid, Relief, and Economic Security (CARES) Act, Community Development Block Grant (CDBG-CV) funds to fund homeless support public services and public facility improvements, or strategic acquisition of properties in an effort to address community needs related to homelessness in response to the national pandemic. $14 million was allocated to a Request for Proposals (RFP) to fund facility acquisition and/or improvements to fulfill the need to expand and improve homeless shelter facilities to mitigate the impacts of COVID-19.
Procurement Information
The Neighborhood Services Department (NSD) invited qualified offerors to submit proposals for the expansion and improvements of homeless shelter facilities. RFP 21-005 was issued on April 15, 2021, in accordance with Administrative Regulation 3.10. Three proposals were received on May 14, 2021. Two proposals were determined responsive and responsible to the solicitation objectives and the RFP requirements.
The Evaluation Panel reviewed each proposal and evaluated them based on the RFP evaluation criteria; responsiveness to all objectives, specifications, terms and conditions, and responsibility to provide the defined facility. The RFP evaluation criteria scoring was as follows:
- Shelter Facility Operations - 250 possible points
- Strategies to Address Homelessness Plan Alignment - 250 possible points
- Project Feasibility - 250 possible points
- Project Costs - 250 possible points
The Evaluation Panel reached a consensus and recommended the following organizations that met the agreed upon minimum threshold of 500 points for contract award:
- Central Arizona Shelter Services - 840 points
- Community Bridges, Inc. - 612 points
Central Arizona Shelter Services will be contracted for up to $4 million of CDBG-CV funds to help with acquisition and facility improvement costs for a new emergency shelter bed facility focused on individuals experiencing homelessness over the age of 55 years old.
Community Bridges, Inc. will be contracted for up to $4 million of CDBG-CV funds to help with the acquisition and facility improvement costs for a new emergency shelter bed facility focused on single adults experiencing homelessness.
Contract Term
The term for each contract will begin on or about July 1, 2021 and end on June 30, 2023.
Financial Impact
The aggregate contract value for each contract will not exceed $4 million. Funding is available through the CARES Act, CDBG-CV funds. There is no impact to the General Fund.
Concurrence/Previous Council Action
On Feb. 17, 2021, the City Council approved Ordinance S-47330, authorizing a Substantial Amendment to the 2015-2020 Consolidated Plan's 2019-2020 Annual Action Plan to include the second release of CDBG-CV and reallocation of CDBG-CV1 to fund homeless support public services and facility improvements, or strategic acquisition projects.
Department
Responsible Department
This item is submitted by Deputy City Manager Gina Montes and the Neighborhood Services Department.