Title
Aviation Fire Alarm System and Energy Manager Program Maintenance Contract - RFA 23-024 - Request for Award (Ordinance S-49578)
Description
Request to authorize the City Manager, or his designee, to enter into a contract with Honeywell International, Inc. to provide fire alarm system and energy manager program maintenance services at Phoenix Sky Harbor International Airport. Further request to authorize the City Controller to disburse all funds related to this item. The total value of the contract will not exceed $2,750,000.
Report
Summary
Phoenix Sky Harbor International Airport (Airport) is served exclusively by a Honeywell International, Inc. (Honeywell) fire alarm network, which consists of a proprietary software application known as the Enterprise Building Integrator (EBI) System. The Honeywell fire alarm network is a critical life safety system that encompasses the entire Airport, including the Rental Car Center and the East Economy parking structure, and is designated as the Emergency Response Communications system for the Airport. The EBI system also interfaces with the Access Control and Alarm Monitoring System and the Digital Video Monitoring System.
The fire alarm network is an Underwriter Laboratories listed network that conforms to all fire alarm and building codes. Fire alarm system engineering and programming must be performed by qualified individuals trained by the manufacturer and certified by the National Institute for Certification in Engineering Technologies (NICET). Honeywell will provide Honeywell-trained and NICET-certified staff to perform file maintenance, perform fire alarm panel programming, install software updates and conduct virus detection maintenance.
This item has been reviewed and approved by the Information Technology Services Department.
Procurement Information
In accordance with Administrative Regulations 3.10, standard competition was waived as a result of an approved Determination Memo based on Special Circumstances Without Competition. In November 2020 a Request for Information was issued for qualified firms experienced in the deployment and support for fire alarm management, monitoring, and energy management solutions in medium to large airports. It was determined that replacement of the system would be cost prohibitive at approximately $50,000,000.
Contract Term
The contract will begin on or about May 1, 2023, for a five-year term with no options to extend.
Financial Impact
The total contract value will not exceed $2,750,000 for the five-year contract term.
Funding is available in the Aviation Department's operating budget.
Location
Phoenix Sky Harbor International Airport, 2485 E. Buckeye Road, Phoenix, AZ
Council District: 8
Department
Responsible Department
This item is submitted by Deputy City Manager Mario Paniagua and the Aviation Department.