Title
Purchase of One Compact Trencher (Ordinance S-48569)
Description
Request to authorize the City Manager, or his designee, to enter into a contract with Pape Group, Inc., DBA Ditch Witch West for purchase of one RT45 Compact Trencher. Further request to authorize the City Controller to disburse all funds related to this item. The total contract value will not exceed $89,948.
Report
Summary
The Public Works Department seeks to purchase one RT45 Compact Trencher for the Parks and Recreation Department. This compact trencher will be used by the Parks and Recreation Department for irrigation and backfill work. The current compact trencher has exceeded its service life and does not meet current requirements to complete job duties.
Procurement Information
Request for Quote (RFQ) 22-FSD-042 was conducted in accordance with Administrative Regulation 3.10. The Public Works Department reached out to 47 vendors and received one bid. Ditch Witch West's bid was deemed responsive and responsible for the below price of one compact trencher.
Ditch Witch West: $89,948
Contract Term
This contract will begin on or about City Council approval on May 11, 2022, for the one-time purchase of a compact trencher.
Financial Impact
This item will have an estimated total contract value of $89,948.
Funding is available in the Parks and Recreation Department's budget.
Department
Responsible Department
This item is submitted by Deputy City Managers Inger Erickson and Karen Peters and the Parks and Recreation and Public Works departments.