Title
Preserve Trail Maintenance Contract Award (Ordinance S-43331)
Description
Request to authorize the City Manager, or his designee, to enter into a contract with Okanogan Trail Construction, Inc. to provide specialized trail maintenance services on a consistent on-going basis in order to maintain and rehabilitate the City's Mountain Preserve and Desert Park trails system.
Report
Summary
The City of Phoenix mountain preserves are beautiful open spaces for nature, recreation, and fitness opportunities. They also are wild desert areas with rocky terrain and other natural hazards with more than 200 miles of mountain preserve trails that require regular maintenance, rerouting and closures. The Parks and Recreation Department invited sealed proposals for specialized services in order to maintain and rehabilitate the City’s Mountain Preserve and Desert Park trails system. The services required are:
* Assisting in the removal of non-designated trail by ripping and scarring the trail, providing natural re-shaping methods, and seeding to remove the appearance of a trail and allow it to return back to a natural state.
* Providing general trail maintenance as necessary to make trails safe, sustainable, and maintainable.
* Rerouting trails as approved in plans, where safety, maintenance, and/or sustainability issues arise.
* Supplying and installing signage, trail posts, and trail counters as necessary.
Procurement Information
The Parks and Recreation Department issued the Preserve Trail Maintenance Solicitation on Nov. 23, 2016. Three companies submitted proposals prior to the deadline of Dec. 28, 2016. The three responsive proposers were Northwest Woodland Services, Inc., Okanogan Trail Construction, Inc., and YRU Contracting, Inc. Staff determined that all proposers met the minimum qualifications established in the solicitation which included five years experience and the ability to demonstrate experience in trail design, construction, repair, and maintenance for sustainable mountain trails. The evaluation panel reviewed the three proposals and based on the evaluation criteria listed in the solicitation scored each of the proposals as follows:
Okanogan Trail Construction, Inc.: 100
YRU Contracting, Inc.: 71
Northwest Woodland Services, Inc.: 46
The Parks and Recreation Department recommends contracting with Okanogan Trail Construction, Inc. as the highest scoring, responsive bidder.
Contract Term
The contract will be for three years with two one-year options to extend the Agreement, at the sole discretion of the Parks and Recreation Director.
Financial Impact
There is no expected General Fund expenditure; trail improvements will be funded by the Phoenix Parks and Preserve Initiative. Funding is available in the Parks and Recreation Department's Capital Improvement Program budget. The cost of this contract is not to exceed $3.5 million ($700,000 annually) over the course of its duration.
Concurrence/Previous Council Action
This item will be heard by the Parks, Arts, Education and Equality Subcommittee at their March 22, 2017 meeting.
Department
Responsible Department
This item is submitted by Deputy City Manager Deanna Jonovich and the Parks and Recreation Department.