Title
Authorize Additional Funding to the Miscellaneous Building Repairs Contracts (Ordinance S-52520) - Citywide
Description
Request to authorize the City Manager, or the City Manager's designee, to add additional funding to contracts with Andrus Properties, Inc. dba API General Contractors (Contract 159779); CHASSE Building Team, Inc. (Contract 159778); DMS Companies, Inc. dba Hernandez (Contract 159777); GCON, Inc. (Contract 159776); Haydon Companies, LLC (Contract 159775); Sagebrush Restoration, LLC (Contract 159774); Skyline Builders & Restoration, Inc. (Contract 159773); Tusk Developers LLC (Contract 159772); and Welch Companies, Inc. (Contract 159771) for the Parks and Recreation Department. Further request the City Controller to disburse all funds related to this item. The additional funding will not exceed $50 million.
Report
Summary
The Miscellaneous Building Repairs contracts provide commercial maintenance, incidental building repairs, and tenant improvements repairs. These services are used on an as-needed basis to provide urgent and planned projects support for the department's facilities that require one-time, ongoing building repairs or improvements or on-call emergency services.
The Parks and Recreation Department’s inventory consists of 189 parks and over 495 buildings, which include community centers, historic houses, restrooms, and maintenance buildings. The additional funding is needed to ensure continued maintenance and repair of the department’s essential infrastructure. These contracts allow the department flexibility and quicker reaction time to respond to community needs in order to maintain safe and accessible parks and facilities. These contracts have been used to repair and replace drinking fountains, re-lamp parks with LED lighting, perform parking lot repairs, address sidewalk cracks, and complete Americans with Disabilities Act (ADA) trip hazards. In addition to these projects, the contracts provide services for urgent and planned projects, such as painting, flooring, and plumbing repairs to community centers.
Contract Term
The contracts' term remains unchanged, having a duration of five years starting on December 1, 2023, with one, two-year option to extend.
Financial Impact
The aggregate value for all contracts will not exceed $110 million, with approximately $10 million expended annually for the remainder of the contract term. Funding is available in the Parks and Recreation Department's Operating and Capital Improvement Program budgets.
Concurrence/Previous Council Action
The City Council approved:
- Miscellaneous Building Repairs Contract - PKS RFQu-240080 (Ordinance S-50427) on December 13, 2023.
- Authorize Additional Funding to the Miscellaneous Building Repairs Contracts (Ordinance S-51311) on October 2, 2024.
Department
Responsible Department
This item is submitted by Deputy City Manager Cynthia Aguilar and the Parks and Recreation Department.