Title
Phoenix Deer Valley Airport Taxiway D - Engineering Services - AV31000089 FAA (Ordinance S-46157)
Description
Request to authorize the City Manager, or his designee, to enter into an agreement with TRACE Consulting, LLC to provide Engineering Services that include Construction Administration & Inspection (CA&I) Services for the Phoenix Deer Valley Airport (DVT) Taxiway D project. Further request to authorize execution of amendments to the agreement as necessary within the Council-approved expenditure authority as provided below, and for the City Controller to disburse all funds related to this item. The fee for services will not exceed $630,000.
Additionally, request to authorize the City Manager, or his designee, to take all action deemed necessary to execute all utilities-related design and construction agreements, licenses, permits, and requests for utility services relating to the development, design, and construction of the project and to include disbursement of funds. Utility services include, but are not limited to: electrical; water; sewer; natural gas; telecommunications; cable television; railroads; and other modes of transportation. This authorization excludes any transaction involving an interest in real property.
Report
Summary
The purpose of this project is to design and construct a new Taxiway D to be located south of Taxiway C. The hold bars south of Runway 7R/25L are currently located 150 feet south of the runway centerline. The design standard is 250 feet. This standard cannot be met with the current taxiway configuration without impacting traffic on Taxiway C. The addition of Taxiway D, as recommended in the DVT Master Plan Update, solves this problem.
TRACE Consulting, LLC’s CA&I Services include, but are not limited to: project administration, construction meetings, inspection and review of contractor’s work; certifying contractor progress payments; preparing FAA reports and a Construction Management Plan; providing post-construction services; and other related CA&I services as required. TRACE Consulting, LLC's services are necessary to oversee construction of the project scheduled to begin Nov. 18, 2019.
Procurement Information
The selection was made using a qualifications-based selection process set forth in section 34-603 of the Arizona Revised Statutes (A.R.S.). Scoring and selection were made in conjunction with the Engineering (design) Services selection process.
Contract Term
The term of the agreement is for two years from the issuance of the Notice to Proceed. Work scope identified and incorporated into the agreement prior to the end of the term may be agreed to by the parties, and work may extend past the termination of the agreement. No additional changes may be executed after the end of the term.
Financial Impact
The agreement value for TRACE Consulting, LLC will not exceed $630,000, including all subconsultant and reimbursable costs.
On Aug. 9, 2019, staff signed a grant agreement in the amount of $14.64 million from the Federal Aviation Administration. The total amount of $630,000 is available in the Aviation Department's Capital Improvement Program budget. The Budget and Research Department will separately review and approve funding availability before execution of any amendments. Payments may be made up to agreement limits for all rendered agreement services, which may extend past the agreement termination.
Concurrence/Previous Council Action
The City Council approved:
- Engineering Services Agreement 146519 (Ordinance S-44131) on Dec. 13, 2017.
Location
702 W. Deer Valley Road
Council District: 1
Department
Responsible Department
This item is submitted by Assistant City Manager Deanna Jonovich and Deputy City Manager Mario Paniagua, the Aviation Department, and the City Engineer.