Title
One-time Purchase of Two Electric Vehicle Kiosks (Ordinance S-44926)
Description
Request to authorize the City Manager, or his designee, to enter into a contract with Multiforce Corporation for purchase of two electric vehicle (EV) data entry terminals (kiosks). Expenditures shall not exceed $28,000 over the life of the contract. Further request authorization for the City Controller to disburse all funds related to this item.
Report
Summary
The Public Works Department is purchasing four electric vehicles and requires two EV kiosks to track and monitor electricity usage while charging the units. The kiosks will capture staff usage, vehicle mileage, and electricity usage, allowing staff to monitor preventative maintenance schedules, as well as fleet replacement. Fuelforce, the proprietary software, is currently in place at all fuel sites to monitor and track liquid fuel usage. Multiforce is the sole manufacturer of the EV-capable user interface needed to communicate with the Fuelforce fuel management system. This item has been reviewed and approved by the Information Technology Services Department.
Procurement Information
In accordance with Administrative Regulation 3.10, normal competition was waived as the result of a Determination Memo without competition due to the unusual nature of the procurement. Multiforce is the sole provider of the software currently used by the Public Works Department to track fuel usage.
Contract Term
This contract will begin on or about Sept. 1, 2018, for one-time purchase of two EV kiosks.
Financial Impact
Expenditures shall not exceed $28,000 over the life of the contract. Funds are available in the Public Works Department's budget.
Department
Responsible Department
This item is submitted by Deputy City Manager Karen Peters and the Public Works Department.