Title
Fire Station No. 51 - Architectural Services - FD57100032 (General Obligation Bond) (Ordinance S-53281) - District 1
Description
Request to authorize the City Manager, or his designee, to enter into an agreement with Perlman Architects of Arizona, Inc. to provide Architectural Services that include design and possible construction administration and inspection (CA&I) services for the Fire Station No. 51 General Obligation Bond project. Further request to authorize execution of amendments to the agreement as necessary within the Council-approved expenditure authority as provided below, and for the City Controller to disburse all funds related to this item. The fee for services will not exceed $2.1 million.
Additionally, request to authorize the City Manager, or his designee, to take all action as may be necessary or appropriate and to execute all design and construction agreements, licenses, permits, and requests for utility services related to the development, design and construction of the project. Such utility services include, but are not limited to: electrical, water, sewer, natural gas, telecommunication, cable television, railroads and other modes of transportation. Further request the City Council to grant an exception to Phoenix City Code 42-20 to authorize inclusion in the documents pertaining to this transaction of indemnification and assumption of liability provisions that otherwise should be prohibited by Phoenix City Code 42-18. This authorization excludes any transaction involving an interest in real property.
Report
Summary
The purpose of this project is to design Fire Station No. 51 to be built on City-owned vacant property. The project site is approximately 8.2 acres. Fire Station No. 51 is proposed to be a single-story facility of approximately 30,000 gross square feet. It will include six apparatus bays, a minimum of 24 dormitories, and all standard fire-station amenities. The project scope includes a full Dispatch System Package, a whole-station backup generator, and a 2,000-gallon above-ground diesel fuel island. In addition to the main station, the project will incorporate a District Office featuring one apparatus bay, four dormitories, office spaces, a small kitchen, a dayroom, and standard support areas. A Dispatch Package will also be included for this component. The scope of work will also include site development, parking, hardscape, landscape, irrigation, security lighting, and other elements as required. The architectural elements, landscape, and hardscape to be designed to match and blend with the surrounding community.
The fire station will be designed in accordance with the Phoenix Fire Department Station Architectural/Engineering Guide and will also comply with City of Phoenix Building Standards.
Perlman Architects of Arizona, Inc.’s services include, but are not limited to: prepare complete plans and specifications for the fire station including the project site build-out; geotechnical engineering and investigations; design utilities and infrastructure (water, sewer, storm water and coordinate with APS on new power feed and Southwest Gas), space planning and layout; cost estimates; work with stakeholders from various agencies as required; coordinate with the Construction Manager at Risk (CMAR) in developing design documents; review of and recommendations regarding cost models/Guaranteed Maximum Price proposals provided by the CMAR; assist in value engineering process; participate in City coordinated public information, public relation services and community outreach; provide possible full Construction Administration and Inspection services; and other services as required to support successful completion of the work.
Procurement Information
The selection was made using a qualifications-based selection process set forth in Section 34-603 of the Arizona Revised Statutes (A.R.S.). In accordance with A.R.S. Section 34-603(H), the City may not publicly release information on proposals received or the scoring results until an agreement is awarded. Seven firms submitted proposals and are listed below.
Selected Firm
Rank 1: Perlman Architects of Arizona, Inc.
Additional Proposers
Rank 2: LEA-Architects, LLC
Rank 3: Dick & Fritsche Design Group, Inc.
Rank 4: Cole Architects, PLLC
Rank 5: The Breckenridge Group, Inc.
Rank 6: Farnsworth Group, Inc.
Rank 7: Rakkhaus, LLC
Contract Term
The term of the agreement is five years from the issuance of the Notice to Proceed. Work scope identified and incorporated into the agreement prior to the end of the term may be agreed to by the parties, and work may extend past the termination of the agreement. No additional changes may be executed after the end of the term.
Financial Impact
The agreement value for Perlman Architects of Arizona, Inc. will not exceed $2.1 million including all subconsultant and reimbursable costs.
Funding is available in the Fire Department's Capital Improvement Program utilizing General Obligation Bond funds. The Budget and Research Department will separately review and approve funding availability prior to execution of any amendments. Payments may be made up to agreement limits for all rendered agreement services, which may extend past the agreement termination.
Location
Southeast corner of 32800 North and 43rd Avenue.
Council District: 1
Department
Responsible Department
This item is submitted by Assistant City Manager Lori Bays, Deputy City Manager Frank McCune, the Fire Department and the City Engineer.