Title
Oracle Master Agreement - Amendment (Ordinance S-53278) - Citywide
Description
Request to authorize the City Manager, or his designee, to execute an amendment to Contract 142562-AR-001 with Oracle America, Inc. to extend the contract term and add additional funds. Further request to authorize the City Controller to disburse all funds related to this item. The additional expenditures will not exceed $1,214,725. Further request to continue using Ordinances S-47326; S-47524; S-48632; S-49815; S-51967; S-47295; S-47920; S-48180; S-48442; and S-49354.
Report
Summary
The Oracle Master Agreement (Contract 142562-AR-001) establishes the foundation of public sector terms and conditions and identifies the broad types of goods and services allowable to the City. The City uses Oracle applications and technologies in multiple departments, which are an integral part of the daily operations of the City. Oracle applications and technologies are used in several critical citywide systems such as Customer Care and Billing System used for water and solid waste billing, the Human Capital Management System used for human resources and payroll functions and Citywide Business Intelligence infrastructure.
ITS is the centralized managing partner overseeing departmental orders allowable under the Oracle Master Agreement. ITS assists with evaluating goods and services in use by the City including order processing and order management. The extended contract term is needed for the continued use of Oracle products, services, cloud services, software licensing, support and maintenance.
This item has been reviewed and approved by the Information Technology Services Department.
Contract Term
Upon approval, the amendment will be effective on or about October 21, 2026, and will extend the contract term through April 21, 2027, with a six-month option to extend.
Financial Impact
Upon approval, the aggregate value of the contract will not exceed $44,476,814. Funds are available in the multiple department budgets.
Concurrence/Previous Council Action
The City Council previously reviewed this request:
- Oracle Master Agreement, Contract 142562-AR-001 (Ordinance S-47326) on February 17, 2021.
- Hardware and Software for Exadata Cloud@Customer (Ordinance S-47295) on February 17, 2021.
- Citywide Construction Project Management Information Services - Licensing Services (Ordinance S-47920) on September 08, 2021.
- Oracle Software, Hardware, Support and Maintenance Contract, Contract 142562-AR-001 (Ordinance S-47524) on May 5, 2021.
- Oracle Software License and Maintenance Services in Support of Water Services Department Critical Business Applications (Ordinance S-48180) on December 15, 2021.
- Oracle Software Partitioning License (Ordinance S-48442) on March 23, 2022.
- Oracle Software, Hardware, Support and Maintenance Contract, Contract 142562-AR-001 (Ordinance S-48632) on May 25, 2022.
- Oracle Advanced Security Licensing and Maintenance (Ordinance S-49354) on January 25, 2023.
- Oracle Software, Hardware, Support and Maintenance Contract, Contract 142562-AR-001 (Ordinance S-49815) on June 14, 2023.
- Oracle Software, Hardware, Support and Maintenance Contract, Contract 142562-AR-001 (Ordinance S-51967) on June 4, 2025.
- Oracle Master Agreement, Contract 142562-AR-001 Amendment AR-002 (Ordinance S-52802) on April 22, 2026.
Department
Responsible Department
This item is submitted by Assistant City Manager Ginger Spencer and the Finance Department.