Title
Retroactive Authorization to Accept and Disburse Area Agency on Aging Region One, Inc., Grant for Home Delivered Meals (Ordinance S-53276) - Citywide
Description
Request retroactive authorization for the City Manager, or his designee, to retroactively extend Contract 164105 with Area Agency on Aging, Region One, Inc. (AAA) from October 1, 2026, for a maximum extension of nine months and to accept additional home delivered meal program grant funding up to $1,837,500, for a not-to-exceed total of $2,450,000. The City Manager or his designee requests to enter extensions incrementally as needed for a maximum aggregate extension of nine months. Further request for the City Treasurer to accept, and for the City Controller, to disburse all funds related to the item.
Report
Summary
The Human Services Department (HSD) has been awarded a grant through AAA to fund the City's Home Delivered Meal Program (HDM). The HDM program assists with increasing the nutrient intake of at-risk older adults who are homebound and/or disabled, to allow them to remain independent in their homes.
HSD, through a contracted vendor, is projected to prepare and deliver up to 250,000 nutritionally balanced meals to homebound and disabled seniors annually.
Contract Term
The term of the extension will begin on or about October 1, 2026, for a maximum possible extension of up to nine months. This extension authority may be exercised incrementally as needed up to the maximum aggregate extension term.
Financial Impact
Funding is provided by AAA. The City is required to provide a 10 percent match of the reimbursement amount. Funding for the 10 percent match is available in HSD's General Purpose Funds, contingent upon annual budget approval. The contract amount shall not exceed $2,450,000.
Prior Council Action
Council approved Contract 164105 via Ordinance S-52018 on June 4, 2025.
Council extended Contract 164105 and increased funding by $612,500 on August 26, 2026, via Ordinance S-53103.
Department
Responsible Department
This item is submitted by Deputy City Manager Gina Montes and the Human Services Department.